German Speaking Corporate Secretary

il y a 2 semaines

Luxembourg LHH Temps plein

We are looking for a Corporate Secretary for 12 months. The person will be reporting to Deputy General Counsel and - as part of the wider Legal Team - is responsible for corporate law topics across EMEA, conducting the office management in Luxembourg.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
- Responsible for corporate law topics of entities across EMEA region
- Preparing board, shareholder’s resolutions and meetings for companies within EMEA
- Drafting necessary corporate documents
- Attending and taking minutes during the meetings held
- Handling incoming and outgoing mail in Luxembourg
- Responsible for general administrative tasks across various EMEA jurisdictions;
- Assistance to the Luxembourg management team
- Filing of the appropriate corporate documents towards the authorities (e.g. annual accounts, changes of the companies’ information, UBO information, annual confirmation statements)
- Maintaining various registers (shareholder’s, UBO’s, PoA’s, PCG’s), as well as companies’ records up-to-date
- Dealing with KYC requests
- Handling signature process
- Arranging notarisations and apostilles
- Coordinating with the relevant internal departments as well as cooperating with external service providers;
- Assistance in contract management/contract administration for Luxembourg related topics
- High school diploma or equivalent, additional qualification as an Executive Assistant or Office Manager will be a plus
- Proven experience working in an office environment in a similar role
- Experience in a law firm would be a plus
- Paralegal experience
- Reliable, structured and thorough working method
- High sense of responsibility and ability to work in a team and independently
- Knowledge of office management responsibilities, systems and procedures
- Proficiency in MS Office
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Strong organizational and planning skills in a fast-paced environment
- High quality standards and strong sense of responsibility
- Ability to handle sensitive and confidential information
- Ability to work both in a team and independently
- Fluency in German and English

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

LI-EO1

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