HR Admin Officer

Key Accountabilities
- Assist with the day-to-day activities of the HR office.
- Maintain employee files and the HR filing system.
- Update daily HR databases, wages and time management as well as the usual HR tables.
- Collaborate to the administration of the HR systems (input of employee’s data, input of training data, appraisals, etc.).
- Provide HR reporting on key figures on the Institution on a ad hoc basis (from HR Team, Management Board, Ministries, etc.).
- Draft contracts and addendums, any type of seasonal contracts and conventions for scientific visitors and trainees (prepare and manage complete files in accordance with the Labour Law and HR process in place at LIH).
- Welcome new collaborators: Contract explanations and signature.
- Answer collaborators’ questions on any HR aspects (any type of leaves, tax, pay slip, contractual items, etc)
- Advise and Control the respect for Labour Law and Social Security.
- Collaborate and follow-up on HR Projects: prepare and monitor satisfaction Surveys, participate to the implementation of a new HRIS, etc.

KEY SKILLS, EXPERIENCE AND QUALIFICATIONS
- Minimum of a Bachelor’s degree or equivalent in Human Resources, Business, or Organization Development.
- Professional experience of at least 3 years in a similar position. Good knowledge of project management in HR is considered an asset.
- Skilled with numbers, versatility in HR administrative matters. Rigor and concern for accuracy.
- Knowledge of and interest in legal aspects relating to employment contracts, social security and public bodies in Luxembourg.
- Excellent communication and interpersonal skills, autonomy, responsibility, good listening skills, flexibility.
- Able to exhibit a high level of confidentiality.
- IT skills: Word, Excel, PowerPoint.
- Skills in database management and record keeping.
- Language skills: good command of French and English, knowledge of Luxembourgish and German is an asset.