Administrative Assistant

The **University of Luxembourg** is an **international research** university with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

The **Luxembourg Centre for Contemporary and Digital History (C2DH) **is a **research **centre** for the study, analysis and public dissemination of contemporary history of Luxembourg and Europe with a particular focus on digital methods and tools for doing innovative historical research. It serves as a catalyst for **innovative** and **creative** scholarship and new forms of public dissemination and societal engagement with history.

The Digital History Advanced Research Projects Accelerator (DHARPA) at C2DH is looking to hire an administrative assistant as part of a PEARL Fellowship granted by the Luxembourg National Research Fund (FNR).

**Your Role...**:
The jobholder’s role is to provide effective and efficient administrative support to the DHARPA project led by Prof. Sean Takats at the Luxembourg Centre for Contemporary and Digital History (C²DH). The DHARPA team aims to develop software for historical research.

This job includes mainly the following activities:

- Agenda Management and inbox screening;
- Administration of business trips, acquisition orders, invoices;
- Organisation of conferences, exhibits, events, etc.;
- Welcoming visitors, sorting out mail, handling phone calls;
- Support for presentations and lectures;
- Liaise with the university administration.

**What we expect from you**:

- Graduate secretary or equivalent experience in that area;
- 3-5 years of experience in administration/secretary’s office, preferably in a research or academic environment;
- Fluency in English is essential; knowledge of French and/or German would be an asset;
- Excellent communication and organisational skills with attention to detail and accuracy;
- Proficiency with modern office software and content management systems;
- Team player, able to work in a multidisciplinary and multicultural environment;
- Ability to meet deadlines and demonstrate methodological, organised, pragmatic and effective approaches to the work.

**In Short...**:

- Contract Type: Fixed Term Contract 24 Month
- Work Hours: Full Time 40.0 Hours per Week
- Location: Belval
- Job Reference: UOL05848

**How to apply...**:
Applications in English should be submitted online and include:

- Curriculum Vitae
- Cover letter

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

**In return you will get**:

- **Multilingual and international character**. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR).
- **A modern and dynamic university. **High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
- **A partner for society and industry**. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs