Administrative Assistant

il y a 5 jours

Luxembourg HITEC Luxembourg S.A. Temps plein

CAREER OPPORTUNITY **Réf.: ADMIN2201**
IMMEDIATE OPENING

ADMINISTRATIVE ASSISTANT (M/F/X)

YOUR ACTIVITIES

Your main mission consists in providing support to ensure efficient office operations in the following fields:
**Administrative tasks**
- Answer phone calls, schedule meetings, welcome and support visitors
- Open and dispatch of the daily mail
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Accounting of suppliers invoices
- Prepare shipments (packing lists)

**Marketing Support tasks**
- Order marketing material (business cards, branded paper, blocs, pencils)
- Maintenance activity of “on-line catalogue” (creation of new articles and review / modification of existing ones)
- Data entry on CRM and dispatch of newsletters
- General administrative activity for marketing (such as support in the preparation of fairs, expos or business meetings)

**Purchasing tasks**
- Maintain office supplies inventory by checking stock, anticipating needed supplies, placing and expediting purchase orders

YOUR PROFILE & KNOWLEDGE
- Degree in Secretarial studies or Administration (BAC, BTS or equivalent)
- Fluent in French and English is mandatory. Any additional language is considered as an asset
- Good team spirit, service minded, administrative writing skills, customer orientation and sense of initiative
- Good command of Microsoft Office Package and IT affinity. Experience with ERP Systems (Dynamics NAV) and with CRM is considered as an asset
- Autonomy and proactive approach to daily execution of tasks, strong work ethic, organisation and reporting skills

YOUR FUTURE

Be part of a dynamic team working on both project and product development:

- get the opportunity to develop your skills in adjacent fields
- join a stimulating and entrepreneurial work environment.

APPLY VIA JOBSatHITEC.LU

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Luxembourg: Reliably commute or planning to relocate before starting work (required)

**Language**:

- English and French (required)

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