Administrative Assistant

il y a 4 jours

Luxembourg Source Up Temps plein

You will work for one of the most local successful Private Equity firms active in the Real Estate market.

You will join a team of caring, dedicated, professional colleagues.

You will get to deepen your expertise in administration and support in the real estate sector.

**About the offer**

Permanent contract

Location : Belval

Top 3 Key competencies:

- Organised & attention to details
- Former experience in the Real Estate sector
- French and good level of English required

**About our client**
- Sector_ : Private Equity Real Estate_
- Values_ : Professionalism_ | Integrity | Transparency
- Employees_ :_ Luxembourg : 35

**Your missions**

As Administrative Assistant - Real Estate, you will:

- Monitor invoicing and classifying invoices
- Be the point of contact for tenants
- Check the lease contract before signing
- Coordinate between the broker, tenant and landlord regarding the signing of the
lease contracts
- Manage administrative follow-up of leases, rental guarantees, VAT option, registration, insurance policy, etc.
- Follow-up of invoices sent to tenants, review of rent indexation, collection of rent and charges rent and service charges
- Collect key figures from tenants and preparing reports
- Monitor insurance issues; declarations, monitoring work with the Facility Manager
monitoring reimbursements and preparing reports
- Draft minutes of meetings and purchase orders
- Prepare of CAPEX approval in accordance with the budget
- Monitor the OPEX budget with the Facility Manager

**Your ideal profile**:

- Excellent customer service skills
- Clear communication skills
- Strong attention to detail
- Former experience as an Administrative Assistant, preferably in the Real Estate Sector
- Ability to work well in a team
- Multitasking skills and good organizational abilities
- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust

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