Administrative Assistant

**About Vantage Data Centers**

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another's experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

**Position Overview**

The Administrative Assistant will work with the wider Finance team to ensure financial reporting accuracy and contribute to an effective internal control environment. The role will support broad company initiatives and interact with key internal and external stakeholders.

**Essential Job Functions**
- Work under limited supervision, both independently and within a team environment
- Frequent contact with internal stakeholders, external 3rd party vendors and customers

**Duties**
- Be owner of Vendor Onboarding process, make sure Audit and Compliance requests are met and update Vendors database as necessary
- Reconcile employee's expense reports and credit card expenses and ensure compliance with company policy
- Providing administrative support to ensure efficient operation of the office
- Answering phone calls, schedule meetings and supports visitors
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc
- Receive and scan mail and forward to relevant teams/recipients
- Keep up to date an administrative database for legal entities across EMEA
- Maintain legal entities organization chart up to date, communicating updates to stakeholders
- Assist with bank account opening and update of signatories
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders
- Meet operational requirements by scheduling and assigning administrative projects and expediting work results
- Support team by performing tasks as required
- Be a point of contact for a range of staff and external stakeholders and deal with ad hoc requests and tasks

**Job Requirements**
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
- Attention to detail
- English and French mandatory, German is an asset
- High school diploma or equivalent education required
- 3 years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard an efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Safety and security always matter. During COVID, all positions that can work remotely have been, and appropriate steps have been taken to ensure the safety of employees in any position essential to be on site. Regardless of where you are working, technology to work effectively is provided on or in advance of your first day of employment.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Vantage Data Centers is an Equal Opportunity Employer