Executive Assistant, Eu Design
il y a 4 jours
DESCRIPTION
The Global Engineering Services (GES) organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Global Standards and International GES organization in Luxembourg and EU.
The GES EMEA D&C Team covers all 3 Miles and provides D&C capability support across International, EC, EU/EU. AMET hence it operates across 3 continent time zones.
Key job responsibilities
This EA will support 2 Directors managing a team of 270 people with 22 L7s and a 3rd L8.
The role of an Executive Assistant is pivotal in ensuring the smooth operation of the GES EMEA D&C team and International Capabilities: Safety, Compliance, Construction Technology & Design, Fire Strategy and Technical Vendor Management. The Executive Assistant manages schedules, coordinates global - regional meetings and team events, and handles communication, allowing leaders to focus on strategic decision-making. This position requires exceptional organizational skills, discretion, and the ability to anticipate needs. The Executive Assistant works closely with various Global and Regional teams, facilitating collaboration across different organizations.
This EA role requires close daily and weekly collaboration with all other GES, Sustainability and Central RME EAs, including proxying for other EAs when OOO.
- Things that have worked well with EAs in the past: Support when driven by the leaders. Great support with organizing complex global meetings and events, including events held outside Luxembourg. Travel optimization including providing frugal choices for travel and accommodation.
BASIC QUALIFICATIONS
- High school or equivalent diploma required.
- EA experience providing support to senior leadership
- Experience with Microsoft Outlook, Excel, and Word
PREFERRED QUALIFICATIONS
- Bachelor’s degree
- Superior attention to detail and ability to meet tight deadlines
- Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
- Strong organizational, communication, and interpersonal skills
- Strong analytical skills
- Demonstrated ability to design and improve processes
- Ability to prioritize and handle multiple assignments at any given time
- High level of integrity and discretion
- Impeccable attention to detail
- Ability to work effectively with mínimal supervision
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