Fund Board Governance Admin Assistant

Description

About this role

Do you strive to implement the highest corporate governance standards to the real asset industry? Are you able to translate business requirements to corporate governance requirement? Look no further. BlackRock is seeking an Administrative Assistant to become part of our team in Fund Board Governance based in Luxembourg. We recognize that strength comes from diversity, and will adopt your rare skills, eagerness, and passion while giving you the capability to grow professionally and as an individual.

We know you want to feel valued every single day, and be recognized for your contribution. At BlackRock, we strive to empower our employees and actively engage your involvement in our success. With over USD $8 trillion of assets we have an outstanding responsibility: our technology and services empower millions of investors to save for retirement, pay for college, buy a home and improve their financial well-being. Come join our team and experience what it feels like to be part of an organization that makes a difference.

As an Administrative Assistant in the corporate governance team, you will demonstrate excellent communication and organizational skills as the role requires regular interaction with Board members and with senior executives within BlackRock.

You will provide general administrative support to the Fund Board Governance team based in Luxembourg.

You will mainly be responsible for the following:

- Organisation of FBG physical meetings (WebEx invitation, outlook calendar, welcoming externals participants, etc..);
- Scanning and filing documentation for all entities managed by our team;
- Printing and organisation of the execution of originals;
- Process incoming and outgoing mail, arranging DHL / Post registered mails, Booking taxis / Greco / Multiservices;
- Coordinate our team metrics/ questionnaires of service providers;
- Maintenance of statutory information, including management of the in-house company secretarial software package;
- Responding to basic KYC queries;
- Acting as liaison point with Notaries, auditors, lawyers, providing assistance/responding to general requests for information where necessary;
- Ensuring regulatory filings are adhered to (RCS, RBE, AED, etc.);
- Back-up of the office manager (order stationary, arrange for catering in office meeting, liaising with IT, Office health and safety procedures, attending reception, etc..);
To ensure success, you will have the following qualifications:

- Fluent/ high level of English
- Experience on the Corporate Services and/or Funds industry would be preferred
- Basic knowledge of Luxembourg regulatory environment and vehicles
- Work autonomously on own tasks, whilst working in a team environment
- Work under pressure with flexibility to adapt to shifting time expectations
- Highly organized and with excellent personal time management
- Attention to detail essential and proofing skills
- Very good Excel and Outlook skills
- Excellent communication skills with the ability to build relationships across the business, operations and suppliers at all levels of management up to and including Board of Director level
- Familiarity and experience with Blueprint Software is an advantage

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s current hybrid work model is designed to enable in-person connections and collaboration that is core to our culture, while supporting increased flexibility for all employees. In line with local health guidance and regulations, employees are required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week. Some business groups may require more time in the office due to their roles and responsibilities. The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment - the one we make in our employees. It’s why we’re dedicat