In-house Company Secretary Senior Officer

**ABOUT US**

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

**JOB DESCRIPTION**:

- You will be reporting to the Company Secretary Manager responsible for the Luxembourg Alter Domus Entities, you as IN-HOUSE CORPORATE SECRETARY SENIOR OFFICER will lead on ensuring good standing of internal entities in Luxembourg with a special focus on our regulated Management Company.
- You will fully support the Company Secretary Manager of Alter Domus in the administration and corporate governance of our internal Luxembourg entities.

**YOUR KEY RESPONSIBILITIES WILL INCLUDE**:
**Corporate Secretary**
- Convene and prepare Board Meetings (quarterly), AGMs (annual), Conducting Officers Committees (monthly) and other Committees (Valuation Committee (quarterly), Investment Committee (2x/weekly), Local Client Acceptance Committee (ad hoc), )
- Draft agendas, minutes, circular resolutions, coordinate their signature & filing

**Corporate governance**
- Support with the drafting, review and maintaining of AIFM Board and committees’ terms of references, as well as governance policies and procedures and ensure their timely approval
- Legal & Regulatory watch and advice

**Regulatory filings**
- Prepare regulatory filings for corporate events
- Collect, review and submit required regulatory documents (ex: appointment of new Board members, list of mandates) for CSSF filing and/or approval

**Group Company Secretary**
- Work with the Company Secretary Manager to ensure the good standing of the Luxembourg entities of Alter Domus
- Enhancing governance, implementing regular board meetings, from board packs to minutes and actions lists
- Handling statutory requirements processes from end to end such as approval of accounts or updating by-laws
- Ensuring legal requirements are duly complied with, be it for instance in the number of members of social organs or in the attributions of business license
- Maintaining all registers and records up to date
- Regularly reporting on the good standing status of all entities
- Interact with stakeholders from all over the globe to facilitate execution of key corporate documents and maintain accurate records of group documents
- Ensure due respect of group key confidential documentation
- Protect the Alter Domus brand and its stakeholders in accurately replying to KYC queries
- Safeguard our corporate structure and be able to explain it to the regulators of Alter Domus as well as any forthcoming change to it

**YOUR PROFILE**:

- Hold a relevant professional qualification or be working towards one would be an asset but not a requirement;
- 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature);
- Knowledge of company secretarial tools (entities management system and/or board pack tool) would be an asset;
- Strong knowledge of Luxembourg corporate law and regulatory environment;
- You have a deep sense of rigor with attention to detail, and discipline with loyalty to management
- You demonstrate a strong commitment to high integrity and ethics, ensuring quality and consistency across all types of deliverables
- You have an intellectual curiosity and a global mind-set, backed by a true sense of humility and discretion, allowing you to partner effectively with agility and flexibility
- You possess strong interpersonal skills - influencing and building trust quickly, navigating complexity with confidence and political sensitivity

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**WHAT WE OFFER**:
We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

- Support for professional accreditations such as ACCA and study leave
- Flexible arrangements, generous holidays, birthday leave
- Continuous mentoring along your career progression
- Active sports, events and social committees across our offices
- Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
- The opportunity to invest in our growth and success through our Employee Share Plan
- Plus additional local benefits depending on your location

**Equity in every sense of the word**

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing e