Study Programme Administrator

About the FSTM The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine. Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in. Your role In this role, you will provide administrative support to the Faculty's teaching programs. You will work closely with the team of study program administrators, the Dean's office of the Faculty, and central services of the University. More specifically, you will:
- Collaborate with the study program directors in the planning and scheduling of study programs, including classes and exams
- Arrange classrooms, equipment and materials needed for study program activities
- Coordinate with faculty members, students and external partners to ensure smooth delivery of programs
- Serve as the primary contact point for students and staff regarding study program queries
- Provide follow-up and day-to-day administrative assistance regarding planning and study program updates
- Handle data base administration: course, grades, ECTS
- Ensure study program adhere to institutional policies and accreditation requirements, ensuring compliance with academic regulations
- Maintain accounting records of program courses within the university's accounting guidelines
- Assist the study director with promoting the teaching programs: meetings, open days, student fairs
- Provide administrative support for non-academic events related to the study programs
- Provide ad hoc support for other study program administrators, e.g. covering in case of absence

Your profile

- Bachelor's Degree in Office Administration, Executive Assistant or related field
- Minimum of 3 years of professional administrative experience in an operational environment, e.g., higher education, corporate, government, or nonprofit
- Experience supporting senior staff or academic departments preferred
- Strong organizational and multitasking skills to manage multiple deadlines and priorities efficiently
- Excellent written and verbal communication skills, including professional correspondence
- Proficiency in Microsoft Office Suite, e.g. Word, Excel, PowerPoint, Outlook, and familiarity with academic or enterprise management software
- Experience with scheduling, calendar management, meeting coordination, and travel arrangements
- Proactive approach to anticipating needs and solving problems
- Customer service orientation with ability to interact professionally with faculty, staff, students, and external stakeholders
- Team player with strong interpersonal skills
- Fluency in French (C2) and a very good command English (C1/B2)

We offer

- A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
- An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Fixed Term Contract 12 Month
- Work Hours: Full Time 40.0 Hours per Week
-

Location:
Belval Campus
- Internal Title: Study programme administrator
- Job Reference: UOL08317 .