Administrative Assistant

At LeasePlan, we are always asking What's next in mobility.

Join our team and be part of a dynamic, exciting and engaging business, so we can discover What’s next together

Administrative Assistant - Global Procurement

Luxembourg

(M/F) Full time - One year contract

Why LeasePlan?

LeasePlan is a global leader in Car-as-a-Service, with approximately 1.6 million vehicles under management in over 28 countries. LeasePlan purchases, funds and manages new vehicles for its customers, providing a complete end-to-end service. With over 60 years’ experience, LeasePlan's mission is to provide what’s next in sustainable mobility so our customers can focus on what's next for them.

Does this sound like your kind of place? If so, please get in touch - we'd love to hear from you

What are you going to do?
- You will assist the Management Team in all administrative tasks
- You will manage the agendas, organise meeting and business trips as necessary
- You will coordinate, prepare, and attend board meetings, including minutes taking and follow-up on action points
- You will be the first contact for invoicing, pass on instructions to shared service center and will follow up on relevant payment items
- You will prepare all documents as required by Global Procurement management team
- You will support the Human Resources Business Partner or Finance Director in all the People and Performance tasks
- You will prepare the payroll and be responsible for the relevant reporting
- You will collaborate in all HR activities as required

What do you need to do the job?
- You have an experience in a similar position providing Administrative support to internal teams
- You have an excellent command of MS Office
- You are optimistic, positive, pragmatic, can-do mind-set and can work at all business levels
- You have a strong work ethics and you pay attention to detail
- You are results oriented, organised, proactive and you can easily prioritise
- You can thrive in a complex environment
- You demonstrate team spirit are reliable and can anticipate the needs of others
- You are hands on with HR software like HRIS or HRMS

Profile
- Bachelor degree or equivalent
- Strong analytical and problem-solving skills
- Very good knowledge of Excel and MS Office in general
- Meticulous and self-motivated individual with good interpersonal skills
- Be a self-starter, pro-active in reaching out to others
- Comfortable working in a fast-paced, open office environment
- Strong verbal and written communication skills in French and English are mandatory. Any other language will be considered as an advantage
- Knowledge of payroll preparation or Workday system is an advantage

What do we offer?

We offer a diverse and inclusive working environment and human-sized company atmosphere, but with the backing of one of the world's leading fleet management companies. You'll get the opportunity to help shape the future of an exciting, dynamic industry.

Join us

Do not hesitate to call Arantxa Miralles, HRBP, +352 621281267

Why LeasePlan?

LeasePlan is a global leader in Car-as-a-Service, with approximately 1.9 million vehicles under management in 29 countries. LeasePlan purchases, funds and manages new vehicles for its customers, providing a complete end-to-end service for a typical contract duration of three to four years. Through our NextGen Digital strategy, we are transforming from an analogue into a fully digitally-enabled business, delivering digital services at digital cost.

With over 55 years’ experience, LeasePlan's mission is to provide what’s next in sustainable mobility so our customers can focus on what's next for them. We aim to build an ethical, inclusive, and progressive culture in which people can thrive and be themselves regardless of their race, nationality, gender, age, disability, sexual orientation etc.

If you’d like to learn more about our culture, DE&I journey and our way of working, please find out more in our

sustainability section

and our latest

Annual Report

.