Administrative Assistant and Receptionist
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Fidence Group, with its different entities in Luxembourg and abroad, is a growing global service provider of corporate solutions. We provide a broad range of accounting, administrative, corporate secretarial, tax and support services to corporate, institutional, but also high-net-worth clients around the world.
Fidence Group has several business units, each of them under the responsibility of a Business Unit Leader. Under the supervision of the Head of Logistics, in your role as Administrative Assistant & Receptionist, you will perform, without being exhaustive, the following missions:
Your role
- Answering client calls, managing emails;
- Standard administrative tasks;
- Serves visitors by greeting, welcoming, and directing them appropriately;
- Notifies company personnel of visitor arrival;
- Receives, sorts and routes mail and deliveries;
- Prepares mail shipments online and prepares outgoing mail;
- Manages incoming and outgoing post, including sorting, distributing and scanning post;
- Manage meeting schedules, including having rooms ready;
- Assisting other employees in the daily work;
- Answers incoming telephone calls, determines purpose of call and forwards calls or messages to appropriate personnel or department.
YOUR PROFILE:
- You are fluent in English, French and German. Any additional language would be considered an asset.
- A first experience in a similar position highly appreciated
- Experience in MS Office applications (Word, Excel, PowerPoint)
- You are well organized and flexible
- You consider team spirit to be of major benefit to yourself and your colleagues
OUR OFFER:
- A well established and steadily growing company with a large spectrum of skills and tasks
- A proactive and strongly connected team of people working with a wide range of clients around the globe
- Learning possibilities to accompany you in your growth
- A remuneration package that will be in line with your motivation, skills and experience
- Nice holiday package
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