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Manager - Corporate Services - Fiduciary
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About The Role
We are a growing independent global service provider of corporate solutions. We provide a broad range of accounting, administrative, legal, corporate secretarial and support services to corporate, institutional, but also high-net-worth clients around the world. We provide corporate and administration services for the management of Luxembourg companies, investment holdings, financing or real estate vehicles.
Are you an organised, detail-oriented professional with a passion for structure, quality, and client satisfaction?
We're looking for a Manager in one of our Corporate Departments to join our team in Bertrange and play a key role in ensuring the smooth and efficient running of our Corporate Department.
Reporting to the Deputy and the Head of Business Unit, you will oversee the coordination, quality control, and process optimisation of client files — from onboarding to closing.
Your role will be central to maintaining the high standards of service excellence our clients expect and ensuring a collaborative, efficient workflow within the team.
What You'll Do
- Management responsibilities:
- Manage a small team (review and monitor their work) cooperating closely with other departments to ensure full monitoring of all transactions
- Mentor and support the corporate team members to achieve operational excellence and professional growth
- Oversight and improvement of the corporate missions:
- Act as the key point of contact for internal or external clients for corporate (paralegal/administrative) matters with regards to Luxembourg companies
- Extensively liaise with our clients, local notaries, public authorities and banks
- Actively participate in the day-to-day management of these companies, prepare board meetings, shareholder meetings and a variety of other corporate documents
- Ensure that all corporate records are accurate and regularly updated (including the UBO register, organizational chart, shareholders' register)
- Follow up on legal proceedings relating to the investment, holding structures and assets of client portfolios
- Organize incorporations, mergers and liquidations
- Ensure timely convening of annual general meetings for the approval of annual accounts in accordance with legal requirements and that the accounts are duly filed and published within the statutory deadlines
- Ensure that the invoices and reminders are sent by the teams and follow up directly with clients by phone when necessary
- Efficient management of high-priority and time-sensitive issues
- Cross function missions:
- Organize and lead meetings with clients and cross-functional team members to discuss ongoing projects and address any issues
- Be source of suggestions and permanent improvement of actual procedures, templates
- Perform regular reports as needed and any other missions depending on the business needs
About You
- Experience
- Minimum 5 years of experience in a similar role within a fiduciary or corporate services environment
- Solid background in client file management and team coordination
- Skills
- Proven expertise in quality control, process management, and organisational optimisation
- In-depth understanding of Luxembourg corporate and fiduciary regulations
- Strong project management and multitasking abilities.
- Languages
- Fluent in French and English (both written and spoken)
- Luxembourgish and/or German are considered a plus
- Personal Attributes
- Highly organised, detail-oriented, and reliable
- Proactive, solution-oriented, and capable of working independently
- Excellent communicator — able to collaborate effectively with colleagues and clients alike
Interested? please apply with your CV and motivation letter (in French or English) and we will be happy to analyse your application
