Office Coordinator

il y a 19 heures

Luxembourg Waystone Governance Ltd. Temps plein

Waystone leads the way in specialist services for the asset management industry._
- Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide._
- With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. _Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence._

**Summary**:The Office Coordinator works closely with the Global Real Estate & Facilities team to help maintain a smooth and efficient office. The Office Coordinator is proactive in their work habits and shows high interest and engagement in all tasks delegated to them. They learn quickly and gain valuable experience which enables them to develop further within the team.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Manage main phone lines, dealing with queries and transferring calls to the appropriate person
- Meeting and greeting all visitors
- Meeting room preparation which includes arranging teas & coffees for all visitors
- Diary Management for all meeting rooms to ensure no clashes are present
- Provide administration support for a variety of vendor documentation including maintenance, catering, security, cleaning and plant equipment vendors, waste management and car parking
- Arranging catering for meetings and events.
- Supervising daily mail processing, ensuring all incoming post is properly distributed
- Provide ad hoc support to Business members as necessary
- Roll out new initiatives, reports and processes as necessary
- General administrative support and database management
- Assist with maintaining and update register of all First Aiders and Fire Wardens and organise refresher training courses as necessary.
- Assist on small projects throughout the Luxembourg office as well as the involvement in the part-taking and co-ordination of in-house events.
- To work across the global real estate & facilities teams supporting and providing coverage as required.
- Able and willing to take on additional duties as and when required

**REQUIREMENTS**

**Competencies**: To perform the job successfully, an individual should demonstrate the following:

- Proven work experience as a Receptionist, Front Office Representative or similar role
- Very strong interpersonal and communication skills
- Proficiency in Microsoft Office particularly Outlook, Excel and Word
- Professional attitude and appearance
- Ability to be resourceful and proactive when issues arise
- Excellent administration and organisation skills, very strong attention to detail is a must
- Multitasking and time-management skills, with the ability to prioritize tasks
- Ability to work to own initiative
- Fluent written and spoken English is required
- Experience with CRM or Salesforce an advantage.

**Language skills**

Written and spoken English and French are mandatory.

**Computer Skills**

To perform this job successfully, an individual should have mastered MS Office.

  • Office Coordinator

    il y a 3 jours

    Luxembourg GoToFreedom Temps plein

    Notre Client, un cabinet d’avocat anglais en plein développement, recherche son « office coordinator » pour ses locaux luxembourgeois. **Description du rôle**: Vous serez moteur de la vie du bureau luxembourgeois (accueil, événements internes, gestion des fournitures, contact avec les prestataire externes ) et apporterez un véritable support RH...

  • Office Coordinator

    il y a 19 heures

    Luxembourg Prologis Temps plein

    Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 72 million square meters in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their...

  • Operations Coordinator

    il y a 2 semaines

    Luxembourg Cartier Temps plein

    Reference Code: 94860**Operations Coordinator - Luxembourg**: - Luxembourg, L, LU- PermanentThe story of Cartier is founded on audacity and passion. For more than 170 years we have embraced a bold, pioneering spirit that continues to inspire our teams across all Métiers from our boutiques to our workshops and corporate offices. Our 9000+ colleagues of 105...

  • Team Coordinator Sales Administration Support

    il y a 19 heures

    Luxembourg BlackRidge Group Temps plein

    **Job Information**: Work Experience - 1-3 years Industry - Technology Contact Number - +32 2 558 22 27 City - Luxembourg Country - Luxembourg Province - Luxembourg (fr) Postal Code - L-1616 **TEAM COORDINATOR SALES ADMINISTRATION SUPPORT**: Blackridge Group recrute pour un de ses clients historique un(e) Team Coordinator Sales Administration...

  • Shipping & Drp Coordinator (M/F)

    il y a 2 semaines

    Luxembourg Transman Consulting Temps plein

    **About us**: Our client, a worldwide industrial company, is currently searching for the following profile, based at their headquarter in Luxembourg: **Shipping & DRP Coordinator (M/F)** Reporting to the Shipping Supervisor, the Shipping & DRP Coordinator is responsible for handling shipping documentation that deals with Europe and exports. She/He works...

  • Procurement Coordinator

    il y a 6 jours

    Luxembourg Université du Luxembourg Temps plein

    The **University of Luxembourg** is an **international research university** with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the...

  • Ops Coordinator

    il y a 2 semaines

    Luxembourg KPMG Temps plein

    **Find your purpose at KPMG Luxembourg** We see a world of opportunity. From uncovering ways to digitalize, to enabling new sectors to take off, to building sustainability and resilience into economies, we know insights reveal new opportunities for all. We are diverse and dedicated problem solvers, part of the worldwide network of high-quality audit, tax...

  • Aog Coordinator

    il y a 2 semaines

    Luxembourg Luxaviation Temps plein

    **Job Purpose** The main responsibility for an AOG Coordinator is to support our worldwide managed and subcontracted fleet 24/7/365 in order to return the aircraft to an airworthy condition as efficiently as possible. The AOG Coordinator will also play a vital role in the day to day activities of our CAMO. Our AOG team personify teamworking, support and...

  • Change Coordinator

    il y a 6 jours

    Luxembourg Chambre de Commerce Temps plein

    Description **LA CHAMBRE DE COMMERCE SE PROPOSE D’ENGAGER POUR LE DOMAINE D’ACTIVITES « INNOVATION & CHANGE MANAGEMENT »** **1 CHANGE COORDINATOR (M/F)** **à temps plein et à durée indéterminée** *** En tant que Change Coordinator au sein de la Chambre de Commerce du Luxembourg, vous jouerez un rôle essentiel dans la coordination, la...

  • Senior Onboarding Coordinator

    il y a 19 heures

    Luxembourg TMF Group Temps plein

    **General Information**: - Job ID - 30039 - Location - Luxembourg, Luxembourg - Work Types - Full Time - Categories - Client Corporate Secretarial, Entity Management **About TMF Group** **TMF Group** is a leading provider of administrative services, helping clients invest and operate safely around the world. - As we’re a global company with 11,000+...