Office Coordinator

il y a 2 jours

Luxembourg Prologis Temps plein

Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 72 million square meters in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:
Office Coordinator

Company:
Prologis

Do you enjoy having a wide range of responsibilities where not a single day is the same? All while working in fast-paced and international work environment? Then you’re exactly the Office Coordinator we are looking for

You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your efforts allow us to achieve organizational efficiency, you will nurture the pleasant work environment our people love.

Tasks and Responsibilities:

- Reception duties, including answering incoming calls, handling incoming and outgoing mail and scheduling appointments
- Responsible for workstations including the ordering, furnishing, re-arranging desks and equipment
- In consultation with HR and Hiring manager, prepare necessary onboarding requirements for new employees
- Cooperation with the IT department regarding the purchase of office (IT) equipment for workstations, meeting rooms etc. and solving any issues related to such equipment
- Coordination of the handyman and external vendors for Office Management assistance, such as routine repairs and supply deliveries
- Ownership of several internal administration procedures such as registration of access passes
- Proactively making and/or suggesting changes to improve the appearance or functioning of the office
- Responding to requests/complaints/suggestions from co-workers in relation to the office
- Provide support with the coordination and organization of company events
- Provide administrative and travel support to the team
- Together with the relevant functional team, prepare and dispatch board presentation packs
- Initiating dispatch of questionnaires for Prologis’ KYC/AML screening tool
- Monitoring the departmental budget

Competencies:

- Strong administrative and organization skills
- Flexibility
- Positive attitude and creative thinker
- Problem solving, pro-active, hands-on mentality
- MS Office (Word, Excel, PowerPoint, Outlook)
- Not shy of using and learning operating other software
- Strong communication skills
- Fluent in French and English
- Experience in a similar role is considered a plus
- Full-time role

LI-SP1

People First

As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging.

Employment Type:
Full time

**Location**:
Luxembourg City, Luxembourg

Additional Locations:

  • Office Coordinator

    il y a 4 jours

    Luxembourg GoToFreedom Temps plein

    Notre Client, un cabinet d’avocat anglais en plein développement, recherche son « office coordinator » pour ses locaux luxembourgeois. **Description du rôle**: Vous serez moteur de la vie du bureau luxembourgeois (accueil, événements internes, gestion des fournitures, contact avec les prestataire externes ) et apporterez un véritable support RH...

  • Office Coordinator

    il y a 2 jours

    Luxembourg Waystone Governance Ltd. Temps plein

    Waystone leads the way in specialist services for the asset management industry._ - Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide._ - With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is...

  • Operations Coordinator

    il y a 2 semaines

    Luxembourg Cartier Temps plein

    Reference Code: 94860**Operations Coordinator - Luxembourg**: - Luxembourg, L, LU- PermanentThe story of Cartier is founded on audacity and passion. For more than 170 years we have embraced a bold, pioneering spirit that continues to inspire our teams across all Métiers from our boutiques to our workshops and corporate offices. Our 9000+ colleagues of 105...

  • Team Coordinator Sales Administration Support

    il y a 2 jours

    Luxembourg BlackRidge Group Temps plein

    **Job Information**: Work Experience - 1-3 years Industry - Technology Contact Number - +32 2 558 22 27 City - Luxembourg Country - Luxembourg Province - Luxembourg (fr) Postal Code - L-1616 **TEAM COORDINATOR SALES ADMINISTRATION SUPPORT**: Blackridge Group recrute pour un de ses clients historique un(e) Team Coordinator Sales Administration...

  • Luxembourg- Office

    il y a 21 heures

    Luxembourg CBRE Temps plein

    **LUXEMBOURG- Office & Occupier Coordinator** **Job ID** - 196840**Posted** - 05-Dec-2024**Service line** - Advisory Segment**Role type** - Full-time**Areas of Interest** Administrative **Location(s)** Luxembourg - Luxembourg - Luxembourg **Ready to create the real estate solutions of tomorrow?** Get ready to step into the vibrant world of Real Estate!...

  • Procurement Coordinator

    il y a 7 jours

    Luxembourg Université du Luxembourg Temps plein

    The **University of Luxembourg** is an **international research university** with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the...

  • Ops Coordinator

    il y a 2 semaines

    Luxembourg KPMG Temps plein

    **Find your purpose at KPMG Luxembourg** We see a world of opportunity. From uncovering ways to digitalize, to enabling new sectors to take off, to building sustainability and resilience into economies, we know insights reveal new opportunities for all. We are diverse and dedicated problem solvers, part of the worldwide network of high-quality audit, tax...

  • Translation Coordinator

    il y a 21 heures

    Luxembourg Marks & Clerk Temps plein

    We are currently seeking a Translation Coordinator to join our Luxembourg office. Responsibilities include: - Working as part of a team to handle translation projects - Instructing translation agencies and proof-readers, and monitoring deadlines according to each project - Ensuring that internal processes are accurately followed - Involvement in the...

  • Aog Coordinator

    il y a 2 semaines

    Luxembourg Luxaviation Temps plein

    **Job Purpose** The main responsibility for an AOG Coordinator is to support our worldwide managed and subcontracted fleet 24/7/365 in order to return the aircraft to an airworthy condition as efficiently as possible. The AOG Coordinator will also play a vital role in the day to day activities of our CAMO. Our AOG team personify teamworking, support and...

  • Change Coordinator

    il y a 7 jours

    Luxembourg Chambre de Commerce Temps plein

    Description **LA CHAMBRE DE COMMERCE SE PROPOSE D’ENGAGER POUR LE DOMAINE D’ACTIVITES « INNOVATION & CHANGE MANAGEMENT »** **1 CHANGE COORDINATOR (M/F)** **à temps plein et à durée indéterminée** *** En tant que Change Coordinator au sein de la Chambre de Commerce du Luxembourg, vous jouerez un rôle essentiel dans la coordination, la...