Receptionist & Office Manager
il y a 1 semaine
You will be working in an international law firm active in more than 40 countries around the world.
Recognized as the most professional firm in its sector, you will develop your technical knowledge, innovative solutions and become an expert in your field.
You will be part of a group that values teamwork culture, inclusion and diversity.
**About the offer**
Permanent contract
Location : Luxembourg (Kirchberg)
Top 3 Key competencies:
- A former experience as a receptionist and|or office manager within a dynamic business environment (Start Up, Big 4 or Law Firm)
- Highly professional and organised individual
- Fluent in French and English
**About our client**
- Sector_ : Global Law Firm_
- Values_ :_ Innovation | Collaboration | Excellence
- Employees_ :_ Luxembourg : +90 | Worldwide : +5000
**Your missions**
Your responsibilities include (but are not limited to):
- Create positive first impressions by welcoming and assisting clients and visitors.
- Manage phone calls, take messages, and route calls appropriately.
- Adhere to the company's Health and Safety policy.
- Use the computerized system to book rooms and video conferences.
- Prepare and set up meeting rooms, including audio-visual equipment.
- Address inquiries from internal and external clients, visitors, and suppliers.
- Maintain clean and well-stocked meeting rooms.
- Coordinate with Property & Workplace Advisor for catering and equipment setup.
- Arrange taxis, process flower orders, report cleaning and maintenance tasks.
- Assist with directions and local area information.
- Support the broader Property & Workplace Team.
- Manage travel and parking bookings.
**Your ideal profile**
- Professional, courteous, and well-presented.
- Proficiency in Microsoft Office, including room booking systems and audio-visual/IT setup.
- Excellent communication and interpersonal skills.
- Fluent in French and proficient in written and spoken business English.
- Highly organized and customer-focused.
- Enthusiastic with a proactive attitude.
- Punctual and dependable.
- Adaptability, initiative, and ability to work well under pressure.
- Strong problem-solving skills and multitasking ability.
- Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
- Access to your test results to guide you to your best career choices
- Interview coaching session before the client meeting
- Consistent and fair recruitment process with respect, transparency and trust
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