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Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York and Paris.
Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg.
Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity and real estate to corporate and tax matters.
To support our HR Director and our team of HR Business Partners, we are currently looking for a:
***HR Assistant**:
**_Based in Kirchberg_**:
**Your strategic role**:
In a key pivot position included (?) an overview of all our areas of HR (?) service, you will assist the HR Director as well as the HRBP team in the following tasks:
Recruitment/career management/training:
- organise the induction day for new joiners, ensure a smooth coordination between the new joiner and all relevant internal stakeholders;
- assist the HR Director organising internal and external meetings upon request. This implies setting up of conference calls, venue organisation and preparation of required documents;
- support the HR team organising the annual performance review process as well as various other career development programs;
- be first point of contact for our Lawyers concerning all bar related questions, e. g. tracking relevant information about Bar exams, Bar registrations as well as mandatory trainings and related absences; ensure that all internal processes and provisions are respected.
Reporting /Administration:
- follow up on HR budget, maintain specific HR databases on a regular basis;
- centralise all templates used within the department and ensure they are up to date;
- update our intranet, social networks on HR topics;
- create recurring and ad hoc reports for various HR analysis;
- prepare Powerpoint presentations, support the reward and recognition program by tracking relevant information and prepare summary records for the HRBPs;
- administrative follow-up on projects;
- Support the HRBPs in their agenda management, schedule diverse meetings and interviews.
**Your ideal profile**:
- You have a Bachelor’s or a Master’s degree;
- You hold a professional experience as an assistant, ideally in a Human Resources department;
- You are fluent in French and have a very good level of English. German or any other language would be considered an asset;
- You have a very good command of IT tools (MS Office and more particularly Excel & Powerpoint);
- You combine excellent analytical and organisational skills with proactivity and discretion;
- You strive to consistently provide the highest quality of service to employees;
- You are resilient and able to work in a highly demanding and dynamic environment.
**We offer**:
- Excellent internal training and career development
- An entrepreneurial working environment giving priority to collaborative work
- A hybrid working environment offering flexibility and the possibility to work from home
- A challenging role within a renowned organization
- A multicultural environment where we promote diversity, talent & ideas
- The ability to work and interact with a wide variety of specialists
**Interested in boosting your career?
