Administrative Assistant
il y a 1 semaine
We are looking for an energetic and enthusiastic person to join our team in Luxembourg.
About Artec 3D
**Tasks**:
- Welcoming visitors, directing, and introducing them appropriately, ensure visitor comply with Company 's guidelines on access control systems;
- Making meeting arrangements; maintaining a list of visitors;
- Organizing and scheduling meetings and appointments upon request, managing calendars and agendas
- Answering and screening phone calls, taking messages, and forwarding calls to the appropriate contacts;
- Corporate and administrative paperwork assistance to all Company's employees and management;
- Physical and electronic filing of documents;
- Dispatching administrative documents to Luxembourgish institutions and being mobile;
- Daily mail pick-up, sorting, and distribution;
- Performing administrative tasks set by the Business Manager;
- Supervising the Company's cleaning personnel, ensuring the office area is always kept in order, and making pertinent arrangements as needed;
- Assisting the team leader with arranging building maintenance works ( e.g., repairs, refurbishment, etc.);
- Ordering office supplies and stationery, maintaining inventory;
- Working with teams from other company’s office, including administration, management, finance, legal, production, logistics, etc.;
- Assisting newcomers with administrative procedures in Luxembourg (e.g., registration at local commune, accommodation, infrastructure Company provides etc.);
- Corporate apartment management: resolving technical issues, tracking residency, coordinating organizational issues with landlords;
- Regular reporting and feedback to direct supervisor/Business Manager;
- Performing other tasks as may be assigned by Business Manager or management;
**We offer**:
- A strong team of experts within a constantly growing international company that employs 200+ people.
- Comfortable office space in Luxembourg.
- Competitive salary, medical insurance, snacks in the office.
- Autonomy and creativity in your area of responsibility. Open-minded management.
- Afterwork get-togethers.
**Required skills and competence**:
- At least one year of experience in administration field;
- Completed secondary education, a University degree will be a plus;
- Fluency in French and English (written and speaking skills), fluency in German/Luxembourgish (speaking skills), knowledge of Russian is a plus;
- Valid driving license, and a car.
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