Personal Assistant

il y a 3 jours

Luxembourg Arendt Temps plein

Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Dubai, Hong Kong, London, New York and Paris.

Our service to clients is differentiated by the end to end specialist advice we offer, covering all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg.

Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity and real estate to corporate and tax matters.

To be based in our Luxembourg office in Kirchberg, we are looking for a:
**Personal Assistant**:
**Your role**:

- Managing the time schedule of a Senior Partner;
- Monitoring calendars to ensure that deadlines are met;
- Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external events/ meetings, venue organisation and preparation of required documents. Taking meeting notes;
- Assisting and coordinating of all administrative tasks related to one client portfolio. Maintaining and monitoring the entire life cycle of a client file from opening until closing. Supporting the person in charge of the file to coordinate the value chain;
- Ensuring that the allocated portfolio is in compliance with the firm’s rules and standards, such as the KYC process for example;
- Updating case software: obtaining and managing all correspondence related to the portfolio. Daily record keeping with electronic and hard copy. GED administration: filing of documents in accordance with the applicable document naming and version numbering convention;
- Updating CRM database precisely on a regular basis;
- Booking business travel arrangements.

**Your profile**:

- You have a Bachelor’s Degree in Office Management or Business Administration;
- You have at least 3 years of proven professional experience as an administrative assistant in an international and fast paced environment;
- You have a service-oriented mind-set with the necessary eye for detail and problem solving skills;
- You have excellent time management skills, ability to multi-task and prioritise work;
- You are fluent in both written and spoken French and English;
- You are highly proficient in MS Office;
- You are able to work autonomously and as a team player;
- You are able to handle confidential information with discretion.

**We offer**:

- Excellent internal training and career development
- An entrepreneurial working environment giving priority to collaborative work
- A hybrid working environment offering flexibility and the possibility to work from home
- A challenging role within a renowned organization
- A multicultural environment where we promote diversity, talent & ideas
- The ability to work and interact with a wide variety of specialists

**Interested?

  • Junior Personal Assistant

    il y a 2 semaines

    Luxembourg Select Temps plein

    Facing a constant growth, Select has been mandated to recruit a Junior Personal Assistant to Managing Director. You will second the Personal Assistant to the Managing Director. Your tasks will be among others to: Assist MD’s Personal Assistant; Handle agenda; Schedule appointments and meetings; Meet and greet visitors; Prepare required documentation for...

  • Personnal Assistant

    il y a 7 jours

    Luxembourg Axis Temps plein

    **Beschrijving** - You will manage the calendar and the organization of travel ; - You will be responsible of meeting's organization (breakfast, events, conferences...) - You will carry out the billing of department ; - You will be the internal and external point of contact. **Profile** - You have a Bachelor's degree in the administrative field or as an...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg Select Temps plein

    Handle agenda; Organize internal and external meetings; Prepare all the documentation; Take minutes and redact reports ; Prepare Power Point presentations, correspondences; Organize business trips. You hold an Administrative diploma ; You have minimum of 5 years of experience in a similar role; You speak fluently English and French / German and/or Dutch...

  • Personal Assistant

    il y a 3 jours

    Luxembourg Pinsent Masons Temps plein

    Personal Assistant Brief We are currently looking to recruit a Personal Assistant from 2 years’ experience to join our Investment Funds Team in Luxembourg. About the Firm Pinsent Masons is a global 100 law firm, with over 3,400 employees and operating out of 26 locations across Europe, Asia Pacific, Africa and the Middle East. We have a long-standing...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg Select Luxembourg Temps plein

    **Organisation and department description** Our client is a real estate developer active in Luxembourg and Belgium. Select Luxembourg has been mandated to recruit a Personal Assistant to CEO. As a key person, you will need to provide the same level of quality service of the professionals you are working for and with. It means be passionate, dedicated and...

  • Personal Assistant

    il y a 4 jours

    Luxembourg, Luxembourg Deloitte Luxembourg Temps plein

    With more than 150 partners and 2,700 employees, Deloitte Luxembourg is one of the Grand Duchy's largest, strongest and oldest professional services firms. For 70 years, our talented teams have been serving clients in various industries delivering high added-value offerings to national and international clients in audit and assurance, consulting, financial...

  • Personal Assistant Top-tier Law Firm

    il y a 2 jours

    Luxembourg Austin Bright Temps plein

    Join a **top-tier international law firm**, renowned for its expertise in corporate law, private equity, and financial services. With a strong presence in Luxembourg and a global network, the firm offers a dynamic and stimulating work environment, where excellence and professionalism are key values. **_ Personal Assistant _**_- Your Role :_** As a...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg Université du Luxembourg Temps plein

    The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering...

  • Administrative/Personal Assistant

    il y a 5 jours

    Luxembourg, Luxembourg Arendt & Medernach Temps plein

    Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm's international team of more than 450 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York, Frankfurt and Paris.Our service to...

  • Personal Assistant

    il y a 2 jours

    Luxembourg Université du Luxembourg Temps plein

    The **University of Luxembourg** is an **international research university** with a distinctly **multilingual** and **interdisciplinary** character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres ;focus on research in the...