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Company Secretary
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**Company Description**
As a Luxembourg-based bank since 1979, together with the global presence of Bank of China Group, Bank of China Luxembourg has been successfully operating and continually developing its business over the years, and has contributed to the local and worldwide economic and social development. With more than 45 years of expertise and experience in the European markets, Bank of China Luxembourg extended its roots from Luxembourg and covering 14 institutions located in 13 European countries and becoming Bank of China Europe, since 2022.
Bank of China Europe adheres to the guidance of Bank of China group and continues to grow and expand its business coverage across the world, offering comprehensive business solutions to its clients worldwide with its globalized operations and diversified platforms.
Today, Bank of China Europe comprises an international workforce with a multicultural background of more than 30 different countries and regions with over 600 employees.
Due to the continued expansion of our banking activities, we are looking for a:
**_
Job purpose:_**
To fill-in the position of the person in charge who will retire soon, Bank of China (Europe) S.A. is recruiting its future Company Secretary. The Company Secretary primarily serves the Board and its specialized committees and ensures day-to-day duties the Company Secretariat team is charge of are delivered. The Company Secretary is the interface between the Board of Directors and the Authorised Management; he/she is one of the trusted advisors of the Board and Authorised Management and is expected to be a force for bringing forward proposals.
**_ Responsibilities would be, but not be limited to, the following:_**
- ** Company secretariat**: autonomously deliver the Company Secretarial duties concerning the Board of Director’s of the Bank and two of its specialized committees (Board Risk and Compliance Committee and Remuneration Committee) including drafting meetings’ agenda and minutes and/or resolutions, documentation management, action points follow-up, drafting AGM/EGM; maintain up-to-date corporate documentation including trade register and RBE’s register for both entities in Luxembourg; maintain up to date the distribution of roles and persons in the sub-committees of the Executive Committee; follow-up of management’s authorizations with local regulators for the Bank and cross-border branches, delegation of authorities throughout the IPU;
- ** Corporate Governance**: ensure these aspects of the applicable laws and regulations (and in particular the CSSF circulars, EBA Guidelines) as well as best practices are duly implemented and updated in the corporate governance framework of the IPU;
- ** IPU**:monitor the subsidiaries’ Company Secretariat and Board functioning to actively participate to the controls the IPU exercises on its structure;
- ** General Administration of the Company Secretariat**:maintain an orderly and reliable function thanks to compliance with a range of procedures the Company Secretary may revise from time to time to keep them efficient and up to date.
**Qualifications**
**_
Profile (Technical Skills):_**
- Excellent knowledge of the Luxembourg civil and corporate laws as well as CSSF regulations applicable to the banks’ governance; general knowledge of banking supervisory and prudential regulations;
- Strong and practical knowledge of corporate secretarial matters as well as general business administration in a banking environment
- Good understanding of usual matters coming to the Board i.e. financial matters, risk management, compliance, internal audit etc.;
- Excellent clerical skills: strong written communication skills (particularly in administrative English language), attention to detail, strong organization skills, computer literate;
**_
Profile (Soft Skills):_**
- Able to manage a team of two; be a team player in a multicultural environment;
- Good analytical and issue-solving skills; agile and pro-active;
- Able to work effectively under pressure at high level;
- Strong organisation skills;
**_
Language skills:_**
- Proficiency knowledge of English language is mandatory, French being considered as a strong asset;
**Education**:
- Master degree in law or business administration (or equivalent);
**Experience**:
- At least 8 to 10 years in a similar position with a financial institution preferably a Bank.
**Additional Information**
This position is based in Luxembourg and open with immediate effect. Should the above mentioned criteria match your expectations, please don't hesitate to send your English CV by Smart Recruiters.
