Office Administrator
il y a 1 semaine
Our client, a prestigious Global Management Company based in Luxembourg-city is looking for an Office Coordinator to join their team.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
**Your responsibilities**:
Reception:
- Ensure reception area is operational and welcoming from 08.00 to 17.00.
- Efficiently manage incoming calls and visitors, providing a professional and friendly service.
- Handle all incoming and outgoing mail and packages.
- Continuously propose and implement improvements to reception processes.
Meeting Coordination:
- Manage meeting room bookings, ensuring spaces are clean, equipped, and ready for use.
- Oversee daily breakfast and catering needs for meetings and events.
- Provide support for meeting and VC equipment, maintaining clear and updated user instructions.
Events Management:
- Lead the organization of internal events from concept to execution under the supervision of the Head of HR.
- Assist in the coordination of Group Events and meetings, both locally and internationally.
Travel Management:
- Oversee travel arrangements and policies, managing relationships with travel agencies and suppliers.
- Handle specific travel needs such as visas, insurance claims, and social security declarations for business trips.
Office Health and Safety Management:
- Assist in the updating of safety procedures, the organization of safety training, and the management of safety equipment and reminders.
Communication:
- Coordinate internal communication meetings and support the dissemination of information through various channels.
Supplier and Facility Management:
- Manage office and kitchen supplies within budget, liaising with Facility Management for any building issues.
- Handle contracts and invoicing for reception services and supplies.
Ad-hoc Tasks and Support:
- Provide administrative support across departments and act as a backup for Facility Management tasks.
**Your Profile**:
- 3-5 years of experience in a similar administrative role.
- Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, SharePoint).
- Excellent time management and organizational skills.
- Service-oriented mindset with strong team-playing and autonomous working capabilities.
- Proactive, with a knack for taking initiative and efficiently setting priorities.
- Fluent in English and French, both spoken and written.
- Administrative qualifications or certifications are a plus.
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Mounir Ouadah as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
LI-MO2
-
Office 365 Administrator
il y a 1 semaine
Luxembourg CTG Temps plein**_CTG IT Solutions is an IT Services Company dedicated to European Institutions. We are currently hiring an Office 365 Administrator, to join the multicultural team of a prestigious European Institution in Luxembourg._** **Your Missions** - You **install** and **configure** system components and server software. - You **integrate** servers in the local...
-
Office 365 Administrator
il y a 2 semaines
Luxembourg CTG Temps plein**_CTG IT Solutions is an IT Services Company dedicated to European Institutions. We are currently hiring an Office 365 Administrator, to join the multicultural team of a prestigious European Institution in Luxembourg._** **Your Missions** - You **install** and **configure** system components and server software. - You monitor **servers **and **integrate**...
-
HR Administrator
il y a 7 jours
Luxembourg Waystone Governance Ltd. Temps pleinAll Waystone employees are expected to demonstrate our core competencies as outlined below. The role of HR Administrator has unique requirements and duties; however, these responsibilities are to be executed within the organization’s framework of core values. Waystone expects all employees to be high performing, self-motivated, learners and...
-
Office Administrator/receptionist
il y a 3 semaines
Luxembourg Vallair Temps plein**About the company**: Vallair is a multifaceted aviation company that maximizes the lifespan and value of aircraft, engines, and parts. We are currently looking for our futur Office Administrator/Receptionist to join our team. **Location**: - Luxembourg **Key Responsibilities**: - Greet visitors and direct them as needed. - Answer and route phone...
-
Office 365 Administrator
il y a 1 semaine
Luxembourg CTG IT Solutions Temps pleinCTG is an international IT solutions and services company, back over 50 years of experience. CTG IT Solutions, part of the CTG Group is dedicated specifically to the European Institutions. More than 200 colleagues are working within multicultural teams in Brussels, Luxembourg, and Strasbourg. We provide to the European Institutions all kind of IT services,...
-
Office 365 Administrator
il y a 2 semaines
Luxembourg CTG IT Solutions Temps pleinCTG is an international IT solutions and services company, back over 50 years of experience. CTG IT Solutions, part of the CTG Group is dedicated specifically to the European Institutions. More than 200 colleagues are working within multicultural teams in Brussels, Luxembourg, and Strasbourg. We provide to the European Institutions all kind of IT services,...
-
Senior Client Administrator
il y a 3 jours
Luxembourg TMF Group Luxembourg Temps plein**About TMF Group** TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 10,000 experts and 125 offices in 86 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax,...
-
Middle Office and Operations Administrator
il y a 3 semaines
Luxembourg Tiger Recruitment Ltd Temps plein**Middle Office and Operations Administrator** **Overview** The role will be based in Luxembourg **Main responsibilities** - Daily operations and administrative support: - Monitoring ofcapital notice - Cash management - Trade instructions and settlement monitoring - Database and document management - Position and cash reconciliation - Data...
-
Ta Senior Administrator
il y a 4 jours
Luxembourg JTC Group Temps plein**Join JTC where your contribution will be valued.**: We currently have an exciting opportunity for a TA Senior Administrator to join our team in Luxembourg. **Purpose of Job**: In order to reinforce our dynamic and growing team, we are currently looking for a TA Senior Administrator **Main Responsibilities and Duties**: - Receive, analyze and validate...
-
Senior Administrator
il y a 4 semaines
Luxembourg LRI Invest S.A. Temps pleinThe Apex Group is seeking a **Senior Administrator**, reporting to a (Senior) Manager within the client service department of **Fundrock LIS S.A. AIFM**. This full-time Administrator role is based in Luxembourg and offers a favourable salary and benefits. As a **Senior Administrator**, you will have responsibility for the administration of a client...
-
Junior Middle Office and Operations Administrator
il y a 4 semaines
Luxembourg NEXTEP IT Temps plein❔ **About us** Nextep-it is a start-up that recruits the best talent, prepares them and follows them throughout their career. We work with companies in the private and public sector, in various fields of activity. For one of our clients, we are actively looking for a **Junior Middle Office and Operations Administrator.** **Your next challenge** You will...
-
Senior Fund Administrator
il y a 4 semaines
Luxembourg AP Executive Temps pleinLocation: Luxembourg - Salary: Negotiable per annum - Job Type:Permanent Posted about 11 hours ago Our client is a globally recognised service provider and is now seeking an experienced senior administrator to deliver a first-class administrative service to a varied portfolio of clients in its Luxembourg office. You will have adequate Luxembourg...
-
Fund Administrator Assistant
il y a 7 jours
Luxembourg Funds Talent Temps plein**Fund Administrator Assistant** **Luxembourg** **About the role** Fantastic opportunity to join my client providing private banking, wealth management, investment and advisory services We are looking for a strong and autonomous Fund Administrator. You will be providing support to other team members in their daily operations relating primarily to fund...
-
Senior Corporate Administrator
il y a 3 semaines
Luxembourg Austin Bright Temps pleinBy working on a broad run structure over many holding corporations and support vehicles, you will join a corporate administration group headquartered in the heart of Luxembourg. Our client is an investment company made up of entrepreneurs that put money where they believe there is a chance to create long-term value. This is a great opportunity to work with...
-
Domiciliary Administrator, Officer
il y a 1 semaine
Luxembourg State Street Corporation Temps pleinDomiciliary Administrator, Officer **Who we are looking for** Experienced Domiciliary Agent with good knowledge of the Luxembourg market requirements. Experience in Alternative investment structures is an asset. Team worker able to work independently. Very strong business English skills is mandatory. **What you will be responsible for** - In-house...
-
Senior Corporate Administrator
il y a 4 semaines
Luxembourg Austin Bright Temps plein**Introduction**: By working on a broad run structure over many holding corporations and support vehicles, you will join a corporate administration group headquartered in the heart of Luxembourg. Our client is an investment company made up of entrepreneurs that put money where they believe there is a chance to create long-term value. This is a great...
-
Senior Corporate Administrator
il y a 2 heures
Luxembourg Austin Bright Temps plein**Introduction**: By working on a broad run structure over many holding corporations and support vehicles, you will join a corporate administration group headquartered in the heart of Luxembourg. Our client is an investment company made up of entrepreneurs that put money where they believe there is a chance to create long-term value. This is a great...
-
Domiciliary Administrator, Officer
il y a 2 semaines
Luxembourg State Street Corporation Temps pleinDomiciliary Administrator, Officer **Who we are looking for** Experienced Domiciliary Agent with good knowledge of the Luxembourg market requirements. Experience in Alternative investment structures is an asset. Team worker able to work independently. Very strong business English skills is mandatory. **What you will be responsible for** - In-house...
-
Transfer Agency Administrator
il y a 2 jours
Luxembourg JTC Group Temps plein**Join JTC where your contribution will be valued.**: We currently have an exciting opportunity for a Transfer Agency Administrator to join our team in Luxembourg. In order to reinforce our dynamic and growing team, we are currently looking for a TA Administrator to administer the Transfer Agency clients. **Main Responsibilities and Duties**: - Receive,...
-
Legal Administrator
il y a 3 jours
Luxembourg LGT Capital Partners Temps pleinJob Description LGT Group, a private wealth management group owned by the Princely House of Liechtenstein, is present in more than 20 locations throughout Europe, Asia, America and the Middle East, employing approximately 4,500 people. LGT Fund Administrators (Luxembourg) S.à r.l. (the “Company”) provides fund administration services to mainly private...