Team Assistant

il y a 1 semaine


Luxembourg TMF Group Luxembourg Temps plein

**About TMF Group**

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11 000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

**Discover the Role**

The team assistant will be providing our accounting team with ongoing support with daily tasks in relation to invoices and payments

**Key Responsibilities**

Preparation of payment
- Multiline
- Alpha Fx
- HSBC
- Citi
- Coupa
- Call back procedure
- General approval process

Storing in VP - naming convention
- Payments
- Invoices
- Bank statements
- Tax documents
- tax statements
- tax assessments
- tax returns
- WHT returns on dividend or management fees
- Legal documents
- Board minutes
- AGM / EGM
- agreements
- status and deed of incorporation
- Incoming mail + circulate list to servicing team

RCS / RBE
- Order an extract
- Make updates / changes
- Update RBE list in O drive

Signature
- Coordinate signature original / DocuSign
- Update VPD

Various tasks

Circulate workflow to OP team to make the change in VPA

Sending documents to tax administration

Filing annual accounts

Filing consolidation accounts

Filing of IFRS accounts

Update Progress Tool (AGM + Filing accounts)

Arrange for legalisation

Arrange for apostille

Translation

Sending DHL

De Coursier

Where to file orginal documents

Paper free Project

Process for creation of a share file for huge bulk of docs sharing

Transfer out - collect and review originals + prepare list of docs to be transferred

Transfer out - coordinate with IT for pdf docs saved in VP D

Transfer out - coordinate with Norouda re LAB and archive

Fill in STATEC Form

How to read an RCS extract and check on VP the list of signatories, especially for recurring Manacor, Mutua, Fides

Prepare proxies for absence of managers

Sending registered mail

Handle KYC documentation to compliance

Download Bearing point documents (Funding request, complete, collect signatures and circulate to counterparties

Follow up on client request on note offers: execution and return to client

DMA & Credit creation via Workflow in VP

Update client tracker with expenses & taxes for payment

**Key requirements**
- Administration qualifications
- Ideally 1-2 years of experience in a corporate service provider in Luxembourg
- Fluent in English
- Attention to detail
- Knowledge of banks, payments and tax in Luxembourg
- Sound organizational skills
- Good computer skills

**What’s in it for you?**
- **Excellent working conditions**: good work-life balance, flexibility and great benefits.
- ** Value-driven work environment**: you can expect integrity and respect from all your colleagues and your leadership team.
- ** Teamwork**: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important valued and lived daily.
- ** Ambition**:we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.

**We’re looking forward to getting to know you


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