Team Assistant
il y a 2 semaines
Mileway is the umbrella name for a group of companies within the last mile logistics sector that are part of the investments of the Blackstone Real Estate Funds. In less than three years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 350-plus team across more than twenty offices in ten countries._
We’re looking for a proactive, driven new colleague as Team Assistant to join us on our adventure. Based in our Cloche d’Or Office in Luxembourg you’ll be part of a dynamic Office Services team, working alongside colleagues from all over the world. You’ll report directly to Office Manager and work closely with the Country Head and her Senior management team (Finance Operations managers)
**Objectives of Role**:
As our Team Assistant, you will manage the calendars of the Country Head and her Finance Operations managers and provide full administrative and calendar support to ensure the smooth management of the day to day business.
**Responsibilities** (including but are not limited to)
- Support the Luxembourg Country Head and her Finance Operations Department managers to effectively execute their daily requirements - proactively assisting in business planning and organizing, planning, and prioritizing work.
- Act as the point of contact between the executives and internal or external colleagues.
- Arrange internal and external meetings and agendas for the team. Be on top of what’s happening
- Manage and coordinate travel and accommodation booking.
- Carry out administrative office duties such as filing, typing, copying, binding, scanning etc.
- Organize meeting rooms, including setup and presentation.
- Prepare presentation for meetings, taking minutes if required.
- Arrange for signatures of directors when requested (original or via Docusign).
- Manage the expense reports and Mileage claims of the directors in a timely manner.
- Monitor and keep updated the board of the directors’ calendar.
- Assist the office manager in the organization of office events.
- Coordinate with the other team assistants of other offices in other countries by optimizing communication, developing, and maintaining a network.
- Continuously review operating practices and procedures in order to determine whether improvements can be made in areas such as agenda planning, travel, governance, reporting procedures, or expenditures.
- Perform other administrative duties within the Office services team when required.
- Communicate essential information to the Office services team
**Education & Key skill requirements**
- Minimum 3 years’ experience in a similar position (team assistant, Personal assistant, management assistant in a corporate environment is essential.)
- Perfectly fluent in English and a good level of French required. German and /or Luxembourgish is an asset
- Excellent presentation & confident telephone manners
- Highly organized with the ability to manage conflicting priorities
- High level of energy, enthusiasm and commitment
- Can do mentality with strong service orientation
- Ability to work well under pressure in a very dynamic international environment
- Strong attention to detail and the ability to multitask is essential
- Self-motivated and ability to work autonomously
- Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together._
-
Team Assistant
il y a 5 jours
Luxembourg Hines Temps pleinOverview: When you join Willowick, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. **Responsibilities**: As a Team Assistant with Hines, you will be responsible for supporting the Finance Director with all...
-
Team Assistant
il y a 7 jours
Luxembourg TMF Group Luxembourg Temps plein**Team Assistant**: **About TMF Group** TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of...
-
Office Services
il y a 5 jours
Luxembourg mileway Temps plein**Working at Mileway** Mileway, a Blackstone company, has grown into Europe’s leader in last mile logistics real estate. We have a pan-European footprint, with approximately 1,800 assets. Core markets of the UK, Germany, the Netherlands and France represent over 80% of the portfolio, with a growing presence in the Nordics and Southern Europe. The business...
-
Executive Assistant, Global Rme Central Team
il y a 7 jours
Luxembourg Amazon EU Sarl Temps pleinFluency in English - Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level - Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast pace environment - MS Office knowledge...
-
Senior) Operational Assistant in Central Allocation Team
il y a 1 semaine
Luxembourg European Investment Bank Temps plein**This position is based at our Luxembourg headquarters and requires regular office presence.**The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.**The EIB, the European Union's bank, is seeking to recruit for its Portfolio Management & Monitoring Directorate (PMM) -...
-
Team Assistant
il y a 1 semaine
Luxembourg TMF Group Temps plein**About TMF Group** TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax,...
-
Team Assistant
il y a 5 jours
Luxembourg TMF Group Temps plein**About TMF Group** TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax,...
-
Team Assistant
il y a 5 jours
Luxembourg TMF Group Luxembourg Temps plein**About TMF Group** TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 10,000 experts and 125 offices in 86 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax,...
-
Assistant Manager
il y a 2 semaines
Luxembourg Engelwood Group Temps plein**Engelwood Fund & Corporate Services S.A. is an independent financial and corporate services provider, based in Luxembourg,** **with headquarters located in Luxembourg city and part of the Engelwood network, built up around the One Stop Shop concept,** **providing tailored solutions with high level of expertise. The company is a Professional of the...
-
Team Assistant
il y a 6 jours
Luxembourg TMF Group Temps plein**Job no**: 574626 **Work type**: Full time **Location**: Luxembourg, Luxembourg **Categories**: Entry Level, Capital Markets **Office Location**: Luxembourg **About TMF Group** TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 10,000 experts and 125 offices in 86...
