Financial Administrative Assistant

il y a 2 semaines

Luxembourg Fyte Temps plein

On behalf of an independent asset management group, located in the centre of Luxembourg and focused on real estate, we are looking for a Financial Administrative Assistant (F/M) with keen analytical skills and fluency in both English & French language.

In your role you will be providing administrative support to the Chief Financial Officer and other team members with the objective of contributing to the efficiency and performance of the team’s overall activity.

You will directly report to the Chief Financial Officer.

**Your main responsibilities**:
Administration / Travel & expense report review & processing

Reviewing monthly travel & expense reports for approx. 40 employees;
Administration of the end-to-end travel & expense reports will include a web-based IT Solution (Concur), corporate credit card feed and disbursements to employees;
Main point of contact for the staff of the 3 offices (London, Luxembourg, and Paris);
Liaise accordingly with employees to successfully submit their travel & expense reports within the deadline;
Ensure the travel & expense reports are compliant with the company’s business expense policy;
Prepare the payment of the approved travel & expense reports;
Contribution to team effort by accomplishing additional administrative tasks as and when needed.

Accounting

Processing invoices for indexation, approval flow and payment via internal tool;
Payment of invoices by verifying transaction information (bank details);
Scheduling and preparing batch payments (online banking);
Obtaining authorization of payments and follow-up if necessary;
Resolving account discrepancies by investigating documentation; contact with the bank, analyzing possible solutions and adjustments;
Maintaining regular excel cash reconciliation spreadsheet by posting in/out transactions through online banking statements vs. transactions;
Assisting in the weekly bank balance reconciliation & helping to identify discrepancies on the bank accounts.

**Your profile**:
Minimum of 5 years degree in the accounting and administrative field (“BTS” or equivalent);
Prior experience in travel & expenses management reporting, fiduciary, banking, or accounting department required;
Strong accuracy for numbers & keen analytical skills;
Data entry and cash reconciliation skills;
High level of attention to detail, highly organized individual, strong accuracy;
Ability to work under pressure and meet monthly deadlines;
Ability to multi-task daily without losing sight of the long-term objective;
Ability to work under little or no supervision;
Excellent communication skills, verbal & written;
Good team player, positive & pro-active attitude;
Fluency in English and French;
Ability to appropriately handle confidential information.

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