Legal Secretary

il y a 1 semaine

Luxembourg AKD Temps plein

On-site, Hybrid- Luxembourg, Luxembourg, Luxembourg
- Office Support

**Position**:
As Legal Secretary for our Corporate Team, you play a crucial role in supporting the section with administrative and organisational tasks. Acting as the first point of contact for clients and business support, you ensure the smooth coordination of meetings, correspondence, and internal projects. Your responsibilities include managing complex files, overseeing deadlines, invoicing, and maintaining documentation while contributing to workflow optimisation and innovation initiatives.

Additionally, the role involves diary and client relationship management, ensuring seamless communication between lawyers, tax advisers, and external parties. You support business development efforts through marketing tasks, CRM management, and event coordination. Hospitality duties such as welcoming visitors, booking meeting spaces, and assisting with business travel arrangements also fall within the scope of this position, working hand in hand with our receptionist.

With a keen eye for detail, strong organisational skills, good communication, and proactive problem-solving abilities, this role is an integral support function within the firm.

**Job requirements**:
Supporting efficiency and seamless operations across various areas:
**File Management & Compliance**:

- Conflict checks
- Maintaining and updating key lists (Matterlist, KYC, Engagement letters)
- Preparing KYC files

**CRM & Billing**
- Managing contact databases & tracking activities
- Managing invoice dispatch, follow-ups, and credit notes

**Administrative & Secretarial Support**
- Organizing agendas, meetings, and business trips
- Processing expense reports & document layout refinement
- Filing documents digitally & physically

**Mail & Miscellaneous Tasks**
- Ordering RCS extracts
- Managing incoming/outgoing correspondence
- Supporting conference calls, catering arrangements & audit letters
- Handling reception duties from time to time & coordinating office logistics

Keeping operations smooth, organized, and compliant while supporting business success.
- 5-8 years’ experience in legal or corporate environments in a similar role
- A degree or certification in business administration, legal studies, or a related field may be preferred.
- Knowledge of provision of legal and administrative services
- Strong language skills in English and French (Dutch would be an asset)
- Proficiency in office software and administrative tools (MS Office Suite, billing software, etc.)
- Client, Cooperation, Proactivity and Quality-focus are essential to be successful in this role, as well as a natural ability to take ownership.

**What do we offer you?**

Working at AKD means being part of an inspiring, collegial, and ambitious environment. The bar is set high, but there is plenty of room for collaboration, personal development, and a good work-life balance.

**Enthusiastic?**

**_ Diversity and inclusion_**
- At AKD, we believe it is important that everyone can be themselves and continue to grow. We believe in the power of different perspectives and work together to build an open and engaged work environment._

**Details**:

- Luxembourg, Luxembourg

Office Support

Business, Non-legal

  • Legal Secretary

    il y a 2 semaines

    Luxembourg Clifford Chance LLP Temps plein

    Clifford Chance is one of the world's leading law firms and the Luxembourg office is one of the leading players in the Luxembourg legal services market at the forefront of legal and regulatory development and involved in many of the most important transactions in Luxembourg. Alongside world-class legal careers, Clifford Chance offers excellent opportunities...

  • Company Secretary and Legal Support, Assistant Vice

    il y a 2 semaines

    Luxembourg State Street Corporation Temps plein

    Company Secretary and Legal support, Assistant Vice President **INTERNATIONAL FINANCIAL DATA SERVICES (IFDS)** IFDS, established in 2007, is a market leader in Transfer Agency Services committed to providing high quality services and technology to our clients, with European offices in Dublin and Luxembourg. IFDSL is owned equally by SS&C Technologies...

  • Bilingual Legal Secretary

    il y a 7 jours

    Luxembourg Dechert LLP Temps plein

    We are looking for a bilingual legal secretary in the Firm’s Luxembourg office to provide secretarial and administrative support to lawyers, other principals and their teams in French and English. This individual will be responsible for preparing documents and correspondence and will assist with the preparation of monthly billing, in addition to performing...

  • Associate Fund Corporate Secretary

    il y a 2 jours

    Luxembourg CSC (Corporation Service Company) Temps plein

    **Associate Fund Corporate Secretary & Legal Services** **Funds Services, Luxembourg** **Hybrid, Full time** **Some of the things you’ll be doing**: - Working directly with our clients, analyzing and interpreting documents, regulations and procedures, including but not limited to: - Day-to-day legal and administration tasks for funds - Review of, and...

  • Associate Fund Corporate Secretary

    il y a 1 semaine

    Luxembourg CSC (Corporation Service Company) Temps plein

    **Associate Fund Corporate Secretary & legal Services** **Funds Services, Luxembourg **40h/week, Hybrid You will have the opportunity to work and collaborate with some of the best minds in fund services. You will oversee a diverse range of administrative and financial responsibilities for our international fund clients, primarily operating in the...

  • Legal Officer

    il y a 2 semaines

    Luxembourg Axis Temps plein

    Oversee the work and provide legal support to the Domiciliation and Corporate Secretary Services department and its team leader, in their legal activities on regulated and non-regulated investment companies ;Draft, review, negotiate all types of agreements in relation with central administration and... **Description** - Oversee the work and provide legal...

  • Corporate Secretary

    il y a 1 semaine

    Luxembourg Neuberger Berman Temps plein

    The Role - This team is the glue that hold this organisation together, and we are looking to find an individual to add to what is already a strong team, who can learn and grow within the company - with huge potential for development, and ably supported by colleagues, extensive training, and much more. - We are looking for an individual with a curious and...

  • Join As Company Secretary and Shape Corporate

    il y a 1 semaine

    Luxembourg Austin Bright Temps plein

    Seeking a dynamic role where you can leverage your **wide-ranging skills** in **fund administration** ? Become part of a **well-established **and forward-thinking company with a strong reputation in the financial sector. This position offers a comprehensive range of responsibilities, from managing corporate fund operations to driving success within an...

  • Senior Company Secretary

    il y a 2 jours

    Luxembourg KR International Recruitment Temps plein

    KR Recruitment Luxembourg is delighted to be recruiting this Corporate Secretary for a Family Office in Luxembourg. If you have good Luxembourg Legal administration experience, and would like to continue in a different environment, then this role is for you. Typical tasks will include: Draft and review of various legal documents such as circular...

  • Corporate Secretary

    il y a 2 semaines

    Luxembourg UBS Temps plein

    Luxembourg - Business management, administration and support - Global Wealth Management **Job Reference #** - 288382BR **City** - Luxembourg **Your role** Are you a motivated self-starter? Do you want to learn more about investment fund business and regulations? - We’re looking for someone like that who can assist the team in: - Coordinate service...