(Associate) Corporate Secretariat Officer

Il y a 4 mois

Luxembourg European Investment Bank Temps plein

The EIB, the European Union's bank, is seeking to recruit for its Secretariat General (SG), Governing Bodies Department (GB), Governing Bodies Secretariat Division (GBS), MC Secretariat Unit (MC Sec) at its headquarters in Luxembourg, a **(Associate) Corporate Secretariat Officer*.**

**This is a full-time position at grade 4/5 for which the EIB offers a permanent contract.**
- _internal benchmark _(Associate) Officer Corporate Secretariat_

**_ Panel interviews are anticipated from mid
- September onwards._**

**Purpose**:
As the (Associate) Secretariat Officer, you will take an active part in the Secretariat activities for the Management Committee (MC) in order to assist this governing body and its members in fulfilling their corporate role, thereby contributing to the achievement of the EIB’s objectives.

You will be responsible for executing key MC Secretariat processes related mainly to the preparation, minuting and follow-up of MC meetings and procedures to ensure an efficient and reliable secretariat support, respect of deadlines and compliance with rules, regulations, and procedures. You will draft and prepare governance proposals and notes as required by the hierarchy of the Secretariat and will work with an increasing degree of autonomy and initiative over time, seeking guidance on sensitive and complex issues from supervisors, and will be responsible for the control of quality of output for own domain.

**Operating Network**:
The Secretariat Officer works within the MC secretariat team, under the supervision of the Head of Governing Bodies Secretariat Division within the Secretariat-General.

**Accountabilities**:

- Support the decision-making process of the MC, including respect of deadlines (e.g., meeting organisation, agenda, documents, briefings, written procedures, etc.), in close cooperation with Colleagues in MCSec and offices of the EIB Secretary General, EIB MC members, EIB President and EIB Directorates.
- Contribute to the minuting of MC meetings. This will require solid institutional knowledge of the EIB and its activities,**_ _**exercise of judgement, capacity to understand and communicate complex debates in a clear and concise manner and excellent drafting skills, especially in English.
- Prepare or contribute as required to the drafting of notes, policy papers on corporate issues (e.g., changes to statutory texts, MC guidelines, etc.) and comments on proposals as may be the case.
- Ensure that overall execution of MC Secretariat processes and quality control is on track, and contribute to the assessment, updating and testing of internal controls (ICF, etc.).
- Prepare ad hoc reports as requested on MC related activities and other MC related topics.
- Check the quality and accuracy of information put into various IT systems.
- Propose, implement, and manage new initiatives in own specific domain based on best practice (e.g., streamlining MC procedures).
- Propose improvements and support MC Secretariat processes, procedures, IT systems, guidelines and working tools for own domain (e.g., Internal Control Framework project and update of procedures manuals).
- Deal with enquiries and requests for information from other departments/directorates within the Bank.
- Co-ordinate with other governing bodies secretariats as well as other relevant EIB services and monitor work process and activities to ensure the timely preparation and dispatch of documents within strict deadlines ensuring correct distribution to MC members and services.
- Maintain the relevant follow-up to the implementation of MC decisions.
- Support sharing of information to MC members and the dialogue with the relevant services of the Bank to ensure an efficient flow of communication/information between the Bank’s governing bodies and the Bank’s services.
- When requested, provide back-up for other governing bodies officers’ duties.
- Handle and process information and documents of a confidential nature.

**Qualifications**:

- University degree (minimum an equivalent to a Bachelor) in a relevant domain, preferably in economics, finance, law or other relevant discipline.
- At least 3 years of relevant professional experience with governing bodies.
- Good understanding of the EIB’s mission, objectives and business activities.
- Good understanding of the institutional and political framework in which the Bank operates and in particular of the processes concerning the governing bodies.
- Good knowledge of the statutory texts, policies and procedures governing the EIB
- Some knowledge in the domains of lending, finance, economics.
- Ability to use the standard MS Office tools.
- Excellent knowledge of English and/or French (*), with a good command of the other. Knowledge of other EU languages would be an advantage.

**Competencies**:

- Find out more about EIB core competencies _here
- (*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English

  • Corporate Associate

    Il y a 4 mois

    Luxembourg Ashurst LLP Temps plein

    **About Ashurst** Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent...

  • Corporate Officer Mim

    Il y a 3 mois

    Luxembourg Meridiam Temps plein

    **Missions et activité** Le corporate officer a pour mission principale d’assurer la gestion de la vie sociale et l’administration des fonds sous gestion et de leurs filiales basées au Luxembourg. Le corporate officer sera en poste au sein de Meridiam Infrastructure Managers S.à.r.l, associé commandité des fonds d’investissements alternatifs...

  • Junior Corporate Associate

    Il y a 4 mois

    Luxembourg Ashurst LLP Temps plein

    Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service...

  • Senior Associate Corporate/m&a

    Il y a 3 mois

    Luxembourg Norton Rose Fulbright Temps plein

    Practice Group / Department: Corporate Team 2 Leadership - Luxembourg **Job Description**: We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. As well as the relevant skills and experience, we're...

  • Associate - Corporate

    Il y a 4 mois

    Luxembourg Ogier Temps plein

    Our future leaders work closely with partners and clients and help to shape what we do and how we do it - our latest opportunity in our Luxembourg Corporate team is the perfect platform for success.Key Responsibilities - As an office, we have grown rapidly from strength to strength, and enable Ogier to provide fully integrated advice on both Luxembourg and...

  • Associate Corporate and M&A

    Il y a 3 mois

    Luxembourg Le Grand & Associates Luxembourg Temps plein

    One of our client, an international business law firm is searching a new Associate Corporate and M&A. Responsability : - Collaborate on diverse, high-level Corporate and M&A cases independently. - Assist clients on large national and international projects. - Manage transactions. Your profile : - At least 4 years as an Associate Corporate. -...

  • Associate Corporate Counsel

    Il y a 4 mois

    Luxembourg Amazon Europe Core Sarl Temps plein

    Over 2 years post-qualification legal experience at a law firm and/or a successful transactional background, including extensive commercial and/or retail experience. - Excellent interpersonal and communication skills and the ability to act as a business partner to senior management. - Good organizational skills, with the ability to manage multiple projects...

  • Associate Corporate Counsel

    Il y a 3 mois

    Luxembourg Satispay Temps plein

    **About Satispay** At Satispay, we're not just reimagining payments; we're pioneering a movement toward simplicity and accessibility. Picture yourself at the forefront of innovation, leading the way in revolutionizing payments - and beyond! - across Europe, alongside a vibrant community of like-minded individuals driven by a shared vision: simplifying...

  • Corporate Services Officer

    Il y a 3 mois

    Luxembourg EFA Temps plein

    For its Corporate Services department in Luxembourg, efa is looking to recruit a **Corporate Services Officer** **Responsibilities and duties**: - Coordinate, prepare and attend board and shareholders’ meetings - Draft board and shareholder resolutions/minutes - Maintain administrative and legal records Ensure the safekeeping of official documents and...

  • Associate Director

    Il y a 4 mois

    Luxembourg SS&C Temps plein

    SS&C is a global provider of investment and financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare...

  • Corporate Legal Officer

    il y a 1 semaine

    Luxembourg MIMCO Capital Temps plein

    Dans le cadre de son expansion, le groupe MIMCO cherche à renforcer ses équipes avec l'arrivée d'un(e) Corporate Legal Officer. - Missions principales- Constitution de sociétés luxembourgeoises et rédaction de pactes d’actionnaires ;- Mise en place de contrats de services, de location ou autres contrats entre l’entité nouvellement constituée et...

  • General Secretariat

    Il y a 4 mois

    Luxembourg SOFITEX Temps plein

    Description de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...

  • Corporate/m&a Senior Associate

    Il y a 3 mois

    Luxembourg CMS Luxembourg Temps plein

    **Corporate/M&A | Senior Associate - German Speaking (4-6 Years)**: Our **Corporate/M&A team** is expanding and is looking for a **Senior Associate German-speaking** specialised in corporate law. CMS is a future facing law firm. With more than 80 offices in over 45 countries and 5,000+ lawyers worldwide, we combine deep local market understanding with a...

  • Corporate Associate

    Il y a 4 mois

    Luxembourg Le Grand & Associates Temps plein

    Company informations: - Our client's corporate team is looking for a new associate. This client is a great law firm that works with various clients all over the world so you will have the opportunity to work on challenging cases and develop your skills at the same time. You are registered to an European Bar and you have experience in a Luxembourgish law...

  • Associate Corporate in a Renowned Law Firm

    Il y a 4 mois

    Luxembourg Austin Bright Temps plein

    **About the job** **Associate Corporate : The Function** *** - Advising local and international clients on the full spectrum of various corporate transactions - Ensuring the daily coordination between clients, counterparty lawyers, and services providers - Drafting, reviewing and negotiating all types of legal and corporate documents - Conduct legal...

  • Senior Associate

    Il y a 4 mois

    Luxembourg Funds Talent Temps plein

    **The company**: Our client is one of the world’s largest Asset Managers. Based in Luxembourg, they are looking for a Senior Corporate Governance Associate to join a team of dynamic and qualified profiles, and grow toward a VP level. **Benefits**: - Work in-house joining a world-leading Asset Manager. - Career grow. - Supportive and healthy work...

  • Corporate Officer

    il y a 4 semaines

    Luxembourg Le Grand & Associates Temps plein

    Mon client est à la recherche d'un corporate officer pour rejoindre son équipe.Vos responsabilités :Vous entretiendrez des solides relations avec les clients en assurant le suivi des demandes, en participant aux réunions et en fournissant des services continus de secrétariat d'entreprise.Vous supervisez la création et la structuration de nouvelles...

  • Senior Governance Associate

    Il y a 4 mois

    Luxembourg Invesco Temps plein

    As one of the world’s leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work,...

  • Corporate Secretary Fund Services Associate

    Il y a 6 mois

    Luxembourg Funds Talent Temps plein

    **Summary**: We are seeking a Fund Services Associate to become part of our client’s team in Fund Board Governance based in Luxembourg. As a Corporate Governance Authority, you will work closely with internal asset management teams and business partners to ensure communications operate optimally and to the highest standards. This role is an exciting...

  • Senior Associate

    Il y a 4 mois

    Luxembourg Clifford Chance LLP Temps plein

    JR-5521 - Luxembourg - Lawyers - Permanent **Job Description**: The role With around 140 lawyers and 15 Partners, the key areas of expertise of the Clifford Chance Luxembourg office include: Banking, Finance and Capital Markets, Corporate, Investment Funds, Tax, Litigation and Real Estate. Our **Corporate department **advises major domestic and...