Assistant Administrative Manager
il y a 2 semaines
**Overview**:
**FM Global** is a US based company that operates in 100 countries with approx. 5,000 employees all over the world. With a history of more than 175 years and excellent financial ratings we are continuously growing, particularly in Europe and Eastern Europe.- We provide comprehensive global commercial and industrial property insurance, engineering-driven underwriting and risk management solutions, property loss prevention research and professional claims handling.We currently have a fantastic opportunity for someone to join the Administrative team as
- **Assistant Administrative Manager **based in Luxembourg, reporting to the EMEA Division Manager.***
- The successful applicant will be responsible for managing various facilities, administrative functions for the Luxembourg office: overseeing the day-to-day administrative management of the office.***Responsibilities**:
**Responsibilities**
***
- Assures that all facilities necessary to the office are available and maintained in accordance with company and safety policies.
- Manages files, mail, telephone and in person receptionist operations.
- Manages company cars. Provides new car plan members with membership forms, policies and procedures, various manuals, and the Driver Information Questionnaires. Assists with the securing and turn-in of terminated leased vehicles, as needed.
- Manages an Administrative Assistant supporting reception, post mail and various administrative tasks.
- Assists executives in some administrative details, usually of a confidential nature.
- Organizes events including sending out invites, arranging venues, managing hotel/dining/transport needs of attendees, assisting with preparing presentations and handout documents.
- Schedules appointments and makes meeting arrangements, as required. May arrange travel schedule and reservations.
- Attends internal committees, meetings and client events as needed (including travelling to these events).
- Coordinates office moves, space needs, supplies and equipment (i.e. phone services including hardware, faxes, copiers).
- Is the main contact with landlord for office and building issues.
**Qualifications**:
**Knowledge & Skills**
- Bachelor’s degree appreciated.
- Speaks fluent French and English. German is a real plus.
- Minimum 4/5 years’ experience at administrative management position, dealing with senior management both internally and externally including an employee management experience.
- Very strong knowledge with PC suite (word, excel, PowerPoint) and other software.
- Key soft skills: detail-oriented, strong verbal / written communication and interpersonal skills, business savvy, confidential handling, flexible, autonomous, resourceful, ability to stay calm under pressure.
- Flexible for some travel (at least 15 nights a year (in slots of 3 night / per trip)- in the Human Resources Department._
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