Corporate Services Specialist
Il y a 2 mois
**Corporate Responsibilities**:
Reviewing Board composition and substance requirements, collecting and monitoring KYC documentation of corporate directors, shareholders, UBOs and preparing documents for registering a director with regulators (if applicable).
**Concerning Board Meetings**: prepare meeting materials, templates, drafts, and review of corporate documents (agendas, convening notices, board packs, minutes). Prepare legal documents, e.g., resolutions per stakeholder’s request or legal requirements.
**Concerning transactions**: coordinate with external counsel regarding entity setup, dissolution, coordinate with notary and Luxembourg regulators.
Preparation and filling of documents at RCS, and CSSF (if applicable).
Providing support to the auditors, compliance department, and external stakeholders (e.g. AIFM, Fund Admin, Depositary).
Prepare and maintain Shareholder Registers
Reviewing and assessing the financial situation of the funds
Monitoring updates of mandates with CSSF (when applicable).
Monitoring the life cycle of Fund extension of investment periods/maturity dates and liquidation of the Fund.
Responsible for collecting different legal and corporate documents from the relevant managers or legal representatives of the funds.
**Administrative tasks**:
Archiving all relevant legal and corporate documents and liaising with the Client/Fund Administrator team to provide final executed documents to ensure that the fund’s books and records are always up to date.
Assisting in organizing the quarterly and ad-hoc board meetings, scheduling the annual plan for the board meetings, managing managers' availability, book meeting rooms locally, assess catering needs and any other supplies relevant for the good run of the meetings.
Processing/forwarding (as required) formal correspondence received at the registered office - including RCS and Tax Authority correspondence, bank statements and fund transaction/vendor correspondence addressed to the client.
Reviewing of procedures, checklists, KPIs, and Operating Memorandum (when applicable).
Monitoring completion of KPIs.
Ad-hoc tasks / projects as required.
**What we need from you**:
Possess a track record of success as an experienced corporate secretary (minimum 5 years of experience desirable), ideally focused on alternative funds, or related business within the financial services industry.
Possess a strong understanding of the Luxembourg laws and regulations.
Ability to independently manage multiple projects and deadlines to meet strict deadlines, prioritizing work and maximizing efficiencies to manage time.
Business Fluency in English
P.C. proficiency, particularly with Microsoft Excel and Word.
**What we would like from you**:
Project management experience, including strong organizational and administrative skills.
Knowledge of Anti-Money Laundering requirements
Initiative and ownership of assigned deliverables and responsibilities
Excellent interpersonal and customer service skills
Keen critical thinking, analysis and problem solving skills
Fluency in foreign language (both written and verbal) an advantage
**About SEI® & SEI Lux**:
**SEI is an Equal Opportunity Employer and so much more**:
SEI is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.
We recognize that our people are our most valuable asset and are (literally) invested in your success we know that a healthy, happy and motivated workforce is key to our continued growth. We are focused on ensuring a healthy work-life balance. We are a technology and asset management company, delivering on our promise of building brave futuresSM—for our clients, our communities, and ourselves. Come build your brave future at SEI.
**Note**:
This position will require a successful background check, including employment verification, education verification and criminal history review once an offer has been extended and accepted.
**SEI’s competitive advantage**:
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a comprehensive care for your physical and mental well-being, strong retirement plan, tuition reimbursement, hybrid working environment, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
We are a technology and asset management company delivering on our promise of building brave futuresSM—for our clients, our communities, and ourselves. Come build your brave future at SEI.
SEI is an Equal Opportunity Employer and so much more
After over 50 years in business, SEI remains a leading global provider of investment processing, investment management, and investment operations solutions. Reflecting our experience within fina
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