Facility Manager
il y a 1 semaine
Facility Manager H/F/X
Temporary contract
Tasks :
Under the supervision of the Lead Senior Officer, the Facilities Manager will perform a range of duties, which include:Coordinating or assisting with the space management function, development of ideas, and implementation of solutions and further improvements to building space arrangement, including various facilities' layout, set up, and management.
Participating in the realisation of smaller projects, as assigned by the team lead, such as potential minor space modification initiatives.
Coordinate or assist in organisation of events within the office space.
Preparing various presentations and reports including meeting minutes, various statistics and records, improvement concepts, etc.
Assisting in procurement activities by communicating with providers, obtaining proposals, and negotiating and raising purchase orders.
Coordinating and assisting the monitoring, control, and reporting of service providers' performance quality, as assigned.
Managing service providers through regular meetings and follow-ups, order and invoice controls, quality checks, planning of recurring tasks, monitoring performance, and providing analytics with the aim of improving services.
Coordinating or assisting with the office management function, to include office supplies, mail and packaging, reception desk, badge management, etc.
Assisting the service desk in providing internal client services (e.g., by responding to requests and incidents, assigning tasks to team members and service providers, supervising delivery dates, internal communication and departmental marketing, participating in relevant meetings, and performing reporting and documentation tasks).
Participating in coordination meetings within the team and across divisions to ensure effective collaboration.
Ensuring accurate and efficient execution of daily processes, assigned duties, and reporting.
Performing administrative tasks such as filing work sheets, and other documentation.
Contributing to the daily operations of the FM team and acting as a back-up for other team members on leave.
Profile :University degree or equivalent years of experience in the areas of facilities management, business management and administration, or related field
At least one year of work experience in one or more of the following areas: operations, facilities management, office administration, events management, customer services, or related field
Practical understanding of conceptual and operational facilities management, especially as relevant to the key accountabilities listed above
Advanced MS Office skills and SharePoint/Teams experience
Fluency in English and French additional languages are an asset
Service-oriented with hands-on mindset
Critical and innovative thinking
Problem solving skills
Rigour and attention to detail
Communication and interpersonal skills
Teamwork and collaboration oriented
Resilience, flexibility, and adaptability
Inclusive and respectful of diversity
Interested ? Please apply on line.
Your application will be treated with the strictest confidentiality.
Office.people@manpower.lu
APCT1_LU
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