Stagiaire : Archives (Knowledge Management)
il y a 4 semaines
Internship: Archives (Knowledge Management)
As a professional chamber, bringing together companies from all economic sectors - except crafts and agriculture - the Chamber of Commerce defines its raison d'être and role in defending the interests of the Luxembourg companies it represents. The Chamber of Commerce, with its diverse set of member companies and often divergent sectoral interests, sees its primary mission in articulating, representing, and defending the interests of all its constituents. The Chamber of Commerce can also defend sectoral interests as long as they do not harm the overall interests of its constituents.
Today, the Chamber of Commerce has over constituents, occupying 75% of total employed persons and representing 80% of GDP.
Our Knowledge Management department is seeking an intern for a duration of 4 to 6 months starting in January 2025.
Responsibilities:
The intern will be responsible for various tasks related to processing paper and digital archives, implementing archiving policies and data governance, as well as participating in public archives activities in Luxembourg. This internship provides a unique opportunity to gain practical experience in archive management and workflow digitization, while contributing to significant projects within the Chamber of Commerce.
Processing of paper and digital archives: tasks to be carried out as part of the takeover of existing paper and digital materials following the digitization of workflows and a recent migration to a new ECM solution. The processing should prepare for future sorting (according to the current sorting table) and permanent archiving.
Paper archives: preparation for taking over existing materials.
- Inventory of archives present in the archive rooms (for selection based on applicable sorting table).
- Inventory of a historical archive fund - possible reconditioning for some funds.
- Development of a communication and valorization plan for historical archives.
- Preparation of materials for digitization.
Digital archives: pilot project for processing materials left by departments following the migration.
- Reclassification of one or more bulk funds (according to complexity) using tools provided by the national archives.
- Inventory of a digital fund (intermediate archives).
Archiving policy and data governance:
- Assistance in drafting policies for preparing and managing digital archives (classification plan, deposit in the Chamber of Commerce archival system).
- Assistance in drafting governance rules for Chamber of Commerce data.
- Participation in meetings for the selection/testing/configuration of an electronic archiving solution (depending on project progress).
Public archives activities in Luxembourg:
- Participation in activities of the Archiving Delegates network led by the National Archives.
Required skills:
- Student in archival science, information management, history, or a related field.
- Knowledge of paper and digital archive management techniques.
- Ability to use document management and electronic archiving tools.
- Skills in writing administrative and technical documents.
- Organization and precision in information processing.
- Autonomy and initiative.
- Good communication and teamwork skills.
- Interest in archives and process digitization.
We offer:
The Chamber of Commerce allows you to develop your skills and gain initial experience in a key institution of the Luxembourg economy. You will join the field of activities that best match your profile. You will join a team where you will be a source of support and innovation and where you will be guided to develop to the fullest during your time with us.
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