Operations - Administrative Assistant (M/F)

il y a 2 semaines

Luxembourg, Luxembourg SOFITEX Temps plein
de l'entreprise

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI.

Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Operations - Administrative Assistant (M/F)
Purpose


The (Senior) Administrative Assistant will provide comprehensive administrative support to the Head of Division and other team members of the Division, across the scope of the Division's responsibilities with the objective of contributing to the efficiency and performance of the team's overall activity.

Operating Network


The (Senior) Administrative Assistant will report to the Head of Division and will work in close cooperation with the Heads of Units within the Division and in good collaboration with the other administrative staff in the Division and the Department.

Accountabilities

  • Assist the Head of Division and other members of the division, with all administrative tasks:
  • Screen and distribute incoming documents and correspondence
  • Prepare responses and/or ensure appropriate follow up. Distribute and circulate information within the team in order to assist the team members in the performance of their duties
  • Manage the Head of Division's agenda to optimise time allocation, coordinate arrangements for meetings and resolve conflicting demands
  • Actively plan and organise various meetings, including the regular Division meetings and outings/away days
  • Monitor and follow up of management decisions (Action Points) under the ownership of the Division
  • Interface with internal and external contacts
  • Followup on requests regarding: arrival/transfer/departure of a team member as well as of external consultants, IT issues, Facility Management issues, office arrangements, in coordination with the Operations Resource Management (ORM) Division;
  • Order and ensure supplies for office stationary;
  • Support the Division in the drafting/finalisation of documents, notes, reports, presentation material and other communication prepared by the Division to ensure a timely and consistent quality of documents.

The tasks include among other things:

  • Draft and/or finalise correspondence, meeting notes and other communications from the Division
  • Support the Division with the preparation and subsequent distribution of MC Notes through SmartNote, in respect with strict deadlines; supervise the validation flow in SmartNote
  • Support the preparation of adhoc reports and statistics as well as presentation material within the Division
  • Ensure effective and accurate document filing system for the Division following the internal classification rules and ensure data quality
  • Enrich and maintain the Division's SmartSite in cooperation with the relevant team members and contribute to the administration and development of the Department's SmartSite
  • Handle the update of the presentation material of the Division's and respective Units' activities in cooperation with the relevant team members,
  • Provide backup as necessary to the other Assistants in the Division and the Department;
  • Cooperate with the other secretaries and members of the Division and the Department; when appropriate, train new colleagues on Bank procedures and processes, contribute to a good team spirit and working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives.
  • Demonstrate flexibility and cooperate actively during peak periods to provide smooth and efficient administrative support to the Division;
  • Further to the administrative tasks, the (Senior)
Administrative Assistant, initially under the guidance of other team members, may be required to assist on operational tasks relevant to the Divisions responsibilities such as:

help with the preparation of operational reports and perform data quality checks, test system developments and provide feedback, assist with enquiries from end users with respect to the functionalities of front office systems.

Profil recherché

Qualifications:

  • Secondary level diploma, complemented with a 2year certification in a relevant field (e.g. secretarial studies, business administration, accounting, economics, legal, etc.) or secondary level diploma with equally qualified experience in a relevant field
-
Minimum 3 years of relevant professional experience:

  • Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
-
Excellent knowledge of English and/or French, with a good command of the other. Knowledge of other EU languages would be an advantage.

**This is an opportunity for an initial contract of 2 months, with possible extension

  • Operations - Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg SOFITEX Temps plein

    de l'entrepriseSofitex Talent RecruitmentFort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.Description de l'offreFor one of our...

  • Operations - Administrative Assistant (M/F)

    il y a 2 semaines

    Luxembourg, Luxembourg SOFITEX Temps plein

    de l'entrepriseSofitex Talent RecruitmentFort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.Description de l'offreFor one of our...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg Robert Half Luxembourg Temps plein

    To develop the team, we are looking for an Administrative Assistant (M/F/x). The office is located in the city center of Luxembourg.To develop the team, we are looking for an Administrative Assistant (M/F/x). The office is located in the city center of Luxembourg.The company is a shared services center handling the business of a large fortune. They are...

  • Operations - Administrative Assistant (M/F)

    il y a 2 semaines

    Luxembourg, Luxembourg SOFITEX Temps plein

    de l'entrepriseSofitex Talent RecruitmentFort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.Description de l'offreFor one of our...

  • Assistant Administratif

    il y a 2 semaines

    Luxembourg, Luxembourg Extra Time Temps plein

    Notre mission est d'aider nos clients à libérer du temps de manière à pouvoir suffisamment en consacrer à ce qui est vraiment important pour eux. Extra Time _talents _aide les entreprises et les professionnels à construire des relations de travail fructueuses.Extra Time | _talents_ recrute pour le compte d'une société luxembourgeoise active dans le...

  • Assistant Administratif

    il y a 2 semaines

    Luxembourg, Luxembourg Delhaize Luxembourg Temps plein

    Vous souhaitez faire partie de l'aventure Delhaize Luxembourg et effectuer un travail varié et enthousiasmant ? Vous souhaitez vous intégrer dans une enseigne dynamique et en perpétuelle évolution ? Alors rejoignez notre Service Support qui serait heureux d'accueillir:**Administrative Assistant H/F CDI-Temps Plein (40h/semaine)****En un mot**:Un...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.The EIB, the European Union's bank is seeking to recruit for its Operations Directorate (OPS), Operations Support Department...

  • Eurest - Assistant Administrative Vending (H/F)

    il y a 2 semaines

    Luxembourg, Luxembourg COMPASS GROUP Temps plein

    **AUTOMAT Services**, est la marque de la société Eurest, spécialisée dans la distribution automatique et machine à café, à destination de client BtoB (Office, Industry, Restauration)Afin d'accompagner notre expansion et dans le cadre d'une transformation du modèle opérationnel (organisation, processus, outil) Nous recherchons en CDD une assistante...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Operations Directorate (OPS), IBERIA Department (IBERIA), Corporates and Regulated Utilities Operations Division (2-CORP UT), at its headquarters in Luxembourg, a (Senior) Administrative Assistant.This is a full-time position at grade 1/2 for which the EIB offers a permanent contract. Panel...

  • Assistant Administratif

    il y a 2 semaines

    Luxembourg, Luxembourg E.B.M Consulting S.A Temps plein

    **Qui sommes nous ?**Fondée en 2007, EBM Consulting est une société de conseil à taille humaine spécialisée dans l'IT et l'ERP SAP. En plaçant nos consultants au cœur de l'entreprise et en les associant aux décisions stratégiques et organisationnelles, nous avons pu développer nos activités et proposer nos services depuis plus de 15 ans au...

  • Senior Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg ABBL - The Luxembourg Bankers' Association Temps plein

    Senior Administrative Assistant (M/F):The ABBL:The ABBL is the largest professional association in the financial sector, representing most financial institutions as well as regulated financial intermediaries, law firms, consultancies, auditors, market infrastructures, e-money and payment institutions. It promotes the sustainable development of regulated,...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Portfolio Management and Monitoring Directorate (PMM) - Transaction Management Department (TM) - Restructuring & Resolutions Division (RR), at its headquarters in Luxembourg, a (Senior) Administrative Assistant.This is a full-time position at grade 1/2 for which the EIB offers a permanent...

  • Assistant Administratif Et Commercial

    il y a 2 semaines

    Luxembourg, Luxembourg GEI Temps plein

    GEI recherche pour renforcer son développement un Assistant Administratif et Commercial H/F basé à LuxembourgRattaché(e) au responsable de service, au sein d'une équipe dynamique, et en relation avec le service logistique et le service commercial, vous avez pour missions principales:Suivi des commandes clientsGestion administrative du stockSaisie et...

  • Assistant Administratif

    il y a 2 semaines

    Luxembourg, Luxembourg Croix-Rouge luxembourgeoise Temps plein

    **Un assistant administratif (M/F/D) - référence : 3203**pour son service « Aides matérielles et alimentaires », à pourvoir dès que possible, en CDI à 30h/semaine(20h/semaine les 2 premiers mois).[nbsp]Missions:L'assistant administratif participe activement à la gestion quotidienne du service et assiste le chargé de direction à travers les tâches...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg European Investment Bank Temps plein

    The EIB, the European Union's bank, is seeking to recruit for its Projects Directorate (PJ), Mobility Department (MOBILITY), Strategic Roads Division (ROADS) at its headquarters in Luxembourg, a (Senior) Administrative Assistant.This is a full-time position at grade 1/2 for which the EIB offers a permanent contract._ Panel interviews are anticipated for...

  • Administrative Assistant

    il y a 2 semaines

    Luxembourg, Luxembourg CSC (Corporation Service Company) Temps plein

    Ready to change how business gets done? _So are we. _**Administrative AssistantStrassen, Luxembourg (On-site)Monday to Friday 8:00 a.m. to 5:00 p.m.There is limited sponsorship available for this position. Time on-site or time zone may be necessary based on business need.We are seeking a dynamic Administrative Assistant to assist our Client Accounting team...

  • Assistant Administratif

    il y a 2 semaines

    Luxembourg, Luxembourg INVESTIMO INTERNATIONAL Temps plein

    **INVESTIMO INTERNATIONAL** recherche pour son siège situé à STRASSEN un **Assistant Administratif (H/F)** ayant pour principales missions:- Gestion des demandes clients- Préparation des offres commerciales- Encodage des informations clients, commandes et offres- Facturation- Relances clients- Suivi des commandes- Planification des rendez vous-...

  • Assistant Administratif Fr/ang

    il y a 2 semaines

    Luxembourg, Luxembourg Activ Solutions Temps plein

    **Votre profil****:- Nous recherchons un assistant administratif FR/ANG H/F pour un cabinet d'avocats renommé:- Vous êtes titulaire d'un diplôme en langues étrangères, en traduction ou en secrétariat- Vous êtes débutant ou disposez d'une première expérience- Vous parlez obligatoirement français et vous avez un excellent niveau d'anglais- Vous...

  • Administrative Assistant

    il y a 22 heures

    Luxembourg, Luxembourg SOFITEX Temps plein

    For one of our clients located in Luxembourg, Sofitex Talent is currently looking for an Administrative Assistant - IT Departement Fr/En (M/F)Your tasks : Provide administrative support to IT department Managing calendar, scheduling appointments, and responding to emails and calls Coordinate office supply procurement Handling inquiries, requests for IT...

  • Assistant(E) Administratif/ve

    il y a 2 semaines

    Luxembourg, Luxembourg Turbolux Temps plein

    Offre créée le OFFRE DU SECTEUR ADMINISTRATIONPoste : "Assistant(e) administratif/ve (h/f)"Mode de Réponse Envoyer un CVRéf. de l'offre adm974Infos société Bureau d'Ingénieurs-ConseilsIntitulé du poste Assistant(e) administratif/ve (h/f)Lieu Luxembourg-ville- Descriptif Pour l'un de nos clients, nous recherchons pour une entrée immédiate ou à...