Operations - Administrative Assistant

il y a 2 semaines

Luxembourg, Luxembourg SOFITEX Temps plein
de l'entreprise

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI.

Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Description de l'offre

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Operations - Administrative Assistant
Purpose


The (Senior) Administrative Assistant will coordinate and ensure administrative and operational support of the division linked to the European Innovation Council Fund (EIC) in order to contribute to the delivery of the Business plan and the Bank's investment advisory services to the EIC Fund.

Operating Network


Reporting to the Head of Division, the (Senior) Administrative Assistant is part of the division's operational support team and coordinates with relevant Investment Officers and other members in the EIC division in order to help to execute the operational activities.

Accountabilities

Provide day-to-day operational support to the Head of Division and the 3 Heads of Units to support the effective and efficient delivery of the division tasks, including:

  • Providing administrative support to the Head of Division, Head of Units and the Division staff including but not limited to: timely preparation and distribution of documents produced by the Division, high quality editing, formatting and proof-reading; project lists, BO queries.
  • Organising & participating in the regular meetings of the Division, taking appropriate action / initiative in order to followup on the decisions and action items as well as coordination with other Directorates and internal stakeholders.
  • Support the Head of Division under the guidance of OPS/ORM team with a range of HRrelated issues, including internal/external recruitment and transfers to the external offices.
  • Coordinating and taking responsibility in organising internal and external events. Liaise closely with internal and external stakeholders for the preparation of such events. Secure budget and participate in negotiations with the event organisers whenever required.
  • Support in preparing marketing presentations and materials for internal and external marketing events and campaigns. Contribute to the development of the marketing and communications strategy and approach for the EIC Fund also liaising with the EC and relevant stakeholders of the EIC Fund. Ensure consistency and quality of the materials.
  • Coordinating and liaising with internal stakeholders regarding ad hoc administrative or operational requests as they may raise.
- used in the management and execution of operations and ensure up to date information flow within the division on standards, requirements, and operational practices.

  • Cover other members of the admin team whenever needed in their activities and duties to ensure efficient business continuity of operations.
Profil recherché

Qualifications:

  • Secondary level education, complemented with at least a 2year certification in a relevant field (e.g. secretarial studies, economics, business administration) or secondary level education with equally qualified experience in a relevant field
  • At least 3 years of relevant professional experience
  • A very good understanding of EIC mission, activities, methods and counterparts
  • Excellent written and spoken English. A good command of French would be an advantage. Knowledge of other EU languages would be an asset

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
**Salary ranges between 3,350€ and 4,200€ gross per month, depending on experience.

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