Corporate Secretary

il y a 2 semaines

Luxembourg, Luxembourg Swiss RE Temps plein

Imagine a role where your excellent organizational skills, sense of urgency, as well as naturally diligent and pragmatic work style will have a big impact.

Join our highly motivated, multi-jurisdictional team and support with a broad range of corporate secretariat services in respect of Swiss Re legal entities located in Luxembourg and their branches and/or subsidiaries worldwide.

Did we get your attention?

About the Role


In this role you will perform corporate secretariat activities such as organizing board and board committee meetings, including preparation of agendas, sending meeting invites, drafting of action items and potentially minutes of meetings and monitoring follow-up actions.


Further main responsibilities will be:

  • Preparation of statutory filings in Luxembourg and abroad;
  • Handling requests for corporate documents from internal and external clients, auditors or regulators;
  • Coordinating notarizations, legalizations and translations of original documents for filing with foreign authorities;
  • Administration of company records and general records management;
  • Develop and maintain templates and standard procedures for corporate secretariat tasks;
  • Collaborate with other members of the Corporate Governance EMEA Team and the wider Legal & Compliance Division.

About the Team


You will assist & report to the Head of Corporate Governance Luxembourg and join a multi-jurisdictional team composed of 10 Legal Counsels and Corporate Secretaries based in Luxembourg (five members including you), Zurich, London, Bratislava and Cape Town, providing corporate governance and corporate secretariat services to legal entities in EMEA.

Together we act as dedicated partner of board and committee members of in scope entities, and are accountable for compliance with corporate laws, regulations and internal governance.

Our team spirit and collaboration are based on trust, ease of interaction and fun We value continuous development and new opportunities.


About You
You're an energetic teammate - driven by new solutions and ways of working. Teamwork stimulates you. You display a strong sense of ownership for tasks assigned to you and have a good eye for details. You've got strong interpersonal skills and communicate well and timely.

Essentials:

  • You have at least 4 years of experience as corporate secretary, paralegal or personal assistant, ideally acquired in an international organization in Luxembourg
  • You are familiar with corporate administration
  • You demonstrate accountability and resilience when facing challenges and you are fully reliable, responsive and display a high level of energy
  • You have excellent verbal and written communication skills in English and French (good command of a further European language (preferably German) an advantage)
  • You are a proficient user of MS Office products namely Outlook, Excel, Word, Power Point.

Nice to Haves:

  • You are wellversed in handling Senior Management requests
  • You are confident in your ability to drive matters independently while balancing the need to collaborate and maintain an appropriate level of communication and coordination with your peers
  • You are familiar with corporate governance requirements applicable to regulated companies
  • You are a certified Company Secretary, a law degree, or have an education in law

About Swiss Re


Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient.

We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking.

We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics.

In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

Keywords:

Reference Code:125569

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