Corporate and Operations Associate

il y a 2 semaines


Luxembourg, Luxembourg Anderson Wise Temps plein

Job type:

  • Permanent
    Emp type:
  • Fulltime
    Industry:
  • Real Estate / Private Equity
    Expertise:
  • Corporate Administration
    Location:
  • Luxembourg
    Job published:

Job ID:

  • 33245
    Corporate and
    Operations Associate


For our client, a private investment company, we are currently looking for a
Corporate Administrator / Operations Associate **who will join a team of 2.

The current team consists of an Investment Director and a Financial Controller. The
Corporate and
Operations Associate will take care of a wide range of corporate governance and administration-related tasks.

We are looking for someone with approximately - 3 years of experience in a similar position and who would like to learn and develop his/her skills further.

The office is located in Kirchberg and offers a very nice and modern work environment.

Your responsibilities:

Assist with day-to-day corporate administration tasks:

  • Filing/archiving all legal documents, contracts, invoices, notices, etc.
  • Managing key corporate records e.g., constitutional documents
  • Support regulatory and legal compliance
  • Liaise with paralegal and notarial service providers, as needed
  • Support KYC/AML responses for new investments and banking relationships
  • Request pretrade compliance checks via portal and submit for approval as needed
Organise board meetings and draft related agendas, minutes and supporting documents:

  • Schedule board meetings, calendar invitations, meeting spaces, etc.
  • Act as secretary during board meetings
  • Draft board resolutions (usually with DocuSign) and maintain records of decisions
  • Execute updates of corporate documents following Board decisions

Handle official publications and filings:

  • Submit RCS/eCDF filings
  • Order RCS extracts and review/update filings

Other tasks:

  • Input data on team calendar (holidays, key meeting dates, deliverables, etc.)
  • Liaise with asset custodian on proxy voting issues
  • Occasionally assist with auditrelated tasks
  • Any other ad hoc duties

Your profile:

  • An academic background in business, administration, law or investments/finance (and eager to cultivate those skills/learn more).
  • Three or more years of experience in handling activities such as the tasks listed, ideally in a corporate officer/ fund administrator function
  • Speak fluent English (French or German is a plus)
  • Dynamic and flexible to evolve into new roles and assume new responsibilities in time.
  • Good organisational skills required.
  • Conscientious and committed to delivering the objectives and knowing how to circumvent obstacles to facilitate successful outcomes.


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