Fa-2403 Purchasing Assistant

1 year contract | Belval:

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Are you passionate about research? So are we Come and join us:

• The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.

In the Finance and Administration department, you'll be part of the Strategic Sustainable Procurement Office, a small team of 4 people.

You will daily interact internally with researchers and administrative services, and externally with international suppliers.

How will you contribute?:

• You will be mainly in charge of:
• Treat timely and in an effective way the purchase requisitions
• Interact with internal/external stakeholders to gather relevant information, for example, ask for specifications to internal requesters, or ask for quotations to various suppliers.
• Check the terms of the supplier's quotation, including payment terms.
• Followup on purchase orders: check PO approvals, suppliers' confirmations, planned delivery dates, collect intrastat codes
• Record and monitor contracts in our systems.
• Invoice regularization
• Good understanding of the whole purchasing process
• Integrate main principles of public procurement.

Education

• Bachelor Purchasing, Procurement, etc

Experience and skills

• French and English required
• Comfortable with Office tools
• Experience with SAP considered an asset
• Analytical and problem solving skills
• Autonomous, reliable, discreet
• Pays attention to detail
• Consideration of others

Your LIST benefits:

• An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects
• Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society
• Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do
• An environment encouraging curiosity, innovation and entrepreneurship in all areas
• Personalized learning programme to foster our staff's soft and technical skills
• Multicultural and international work environment with more than 50 nationalities represented in our workforce
• Diverse and inclusive work environment empowering our people to fulfil their personal and professional ambitions
• Genderfriendly environment with multiple actions to attract, develop and retain women in science
• 32 days' paid annual leave, 11 public holidays, 13month salary, statutory health insurance
• Flexible working hours, home working policy and access to lunch vouchers
• A motivation letter oriented towards the position and detailing your experience;
• A detailed CV

Application procedure and conditions

• We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.
• LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, color, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

REQUIREDLANGUAGES**:

To be considered for this position it is crucial that you have knowledge of the following languages

English

Read C1 Advanced
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Write C1 Advanced
-
Speak C1 Advanced
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French

Read C1 Advanced
-
Write C1 Advanced
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Speak C1 Advanced
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MINIMUM REQUIRED

EDUCATION
Bachelor

REQUIRED WORK EXPERIENCE

IN YEARS
0 or more years

JOB CATEGORY
Administrative

DETAILS

EMPLOYMENT TYPE

• Full-Time
  CONTRACT TYPE
• Fixed Term contract
  HOURS PER WEEK
• 40
  CONTRACT PERIOD
• Year
  CONTRACT DURATION
• 1
  LOCATION

COUNTRY

• Luxembourg
  CITY
• Esch-SurAlzette
  RECRUITER IN CHARGE
• Alexandre BAUDET
  EMPLOYMENT TYPE
• Full-Time
  UO
• Finance & Administration
  PROFILE TYPE
• Support staff

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