Our Client is a leading financial services provider offering regulatory and administrative solutions to investment managers and institutional clients worldwide.
They are seeking a Senior Manager / Director – Corporate Secretarial Services to lead a Corporate Secretarial Services team delivering to a strategically important client with a complex portfolio of underlying entities and relationships.
Your areas of responsibility:
- Draft, implement, review and refine controls, processes, procedures, manuals, trackers and billing controls across the team and the wider Corporate Secretarial function
- Own team KPI reporting and performance outcomes, identifying trends, implementing corrective actions and driving continuous improvement
- Oversee invoicing for the team's services
- Lead and manage projects affecting team operations
- Drive adoption, optimisation and governance of entity management systems, board portals and other technology solutions
- Take on corporate secretarial tasks for flagship clients
- Support and/or oversee board support activities, including meeting organisation and coordination, preparation and distribution of materials, drafting and review of minutes, post-meeting actions and resolutions
- Maintain strong knowledge of fund corporate governance and regulatory filing requirements
- Manage administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution, safekeeping and legalisation processes
- Hold responsibility for a strategically significant client relationship with a complex portfolio of underlying clients and stakeholders
- Attend client meetings, pitches and service calls
- Manage and oversee team performance, monitoring and directing activity to ensure delivery within agreed timeframes and procedures
- Provide guidance, training and mentorship to team members
- Support recruitment efforts for the team and wider function
- Act as final escalation point for team queries
- Monitor and assess performance of direct reports, conducting appraisals and allocating work
Your profile:
- 9+ years of experience in funds-related company secretarial roles
- CGI, ILA or other relevant governance qualification preferred
- Proven track record leading and building high-performing teams
- Experience managing complex fund structures
- Experience implementing process improvement initiatives
- Familiarity with entity management and board portal technology
- Strong knowledge of Luxembourg corporate and fund regulations
- Excellent communication skills and strong attention to detail
- Fluent in English (written and spoken)
If this opportunity feels right for you, we’d love to hear from you.
Kindly note that a valid Luxembourg work permit is required for consideration.
All applications are handled with the utmost confidentiality, feel free to review our privacy policy on our website.
We are proud to be an equal opportunity recruitment firm and welcome candidates from all backgrounds.
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