Corporate M&A | Personal Assistant
Il y a 3 semaines
LU
Transman Consulting
Temps plein
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Due to the growth of its activities, our client, an international law firm, is currently looking for a:
Corporate M&A | Personal Assistant (m/f)
The role offers broad exposure to the Firm's key support functions, including Finance, HR, Business Development, IT, Reception and Risk & Compliance, and is ideally suited to someone who enjoys working in a fast-paced international environment and building strong relationships across different teams.
Responsibilities
- Providing day-to-day administrative and organizational support to Partners and lawyers within the Corporate practice.
- Managing complex diaries, meetings and appointments.
- Coordinating international travel arrangements and preparing detailed itineraries.
- Preparing and processing expenses and assisting with timesheet administration.
- Preparing, formatting and finalizing legal documents, reports, presentations and correspondence.
- Taking meeting notes and preparing action points where required.
- Opening new client matters and coordinating related onboarding and administrative processes.
- Liaising with Finance regarding billing follow-up, draft invoices and matter administration.
- Coordinating signature processes and document execution.
- Assisting with corporate filings and publications before Luxembourg authorities, including the RCS and RBE.
- Supporting the organization of client events, seminars, internal meetings and presentations.
- Acting as the primary contact for HR regarding the onboarding of new joiners and interns within the practice.
- Working closely with the other Personal Assistant to ensure seamless support and operational continuity across the team. Profile
- Degree educated in Administrative/Secretarial studies
- Previous experience as a Personal Assistant, Executive Assistant, Legal Assistant or in a similar role, ideally within a law firm or professional services environment
- Fluency in English and French
- PC literate
- Proven ability to work fully integrated in a team or (when necessary) autonomously
- Excellent organizational and prioritization skills
- Ability to work in a stressful atmosphere and under (very) tight deadlines
- Providing day-to-day administrative and organizational support to Partners and lawyers within the Corporate practice.
- Managing complex diaries, meetings and appointments.
- Coordinating international travel arrangements and preparing detailed itineraries.
- Preparing and processing expenses and assisting with timesheet administration.
- Preparing, formatting and finalizing legal documents, reports, presentations and correspondence.
- Taking meeting notes and preparing action points where required.
- Opening new client matters and coordinating related onboarding and administrative processes.
- Liaising with Finance regarding billing follow-up, draft invoices and matter administration.
- Coordinating signature processes and document execution.
- Assisting with corporate filings and publications before Luxembourg authorities, including the RCS and RBE.
- Supporting the organization of client events, seminars, internal meetings and presentations.
- Acting as the primary contact for HR regarding the onboarding of new joiners and interns within the practice.
- Working closely with the other Personal Assistant to ensure seamless support and operational continuity across the team. Profile
- Degree educated in Administrative/Secretarial studies
- Previous experience as a Personal Assistant, Executive Assistant, Legal Assistant or in a similar role, ideally within a law firm or professional services environment
- Fluency in English and French
- PC literate
- Proven ability to work fully integrated in a team or (when necessary) autonomously
- Excellent organizational and prioritization skills
- Ability to work in a stressful atmosphere and under (very) tight deadlines