Secretary

The Directorate of Sourcing and Organisation Management (SOMA) plays a key role in supporting the efficient operation of within the Directorate-General for Information Technologies and Cybersecurity (DG ITEC). It covers human resources and sourcing strategies, financial, procurement and contract management, as well as providing publication and printing services for organisational clients. Joining SOMA means being part of a team committed to excellence, innovation, and growth. We value a supportive, performance-driven environment where autonomy, collaboration, and initiative are encouraged. Responsibilities and tasks: DG ITEC is looking for a motivated, dynamic and versatile professional to join its Infrastructure Directorate of Sourcing and Organisation Management in Luxembourg, providing administrative support across the unit. Working in close cooperation with colleagues and stakeholders across the institution, the successful candidate will contribute to the Unit's administrative and organisational activities, including: Following up on administrative files and executing various administrative tasks; Drafting notes and communications in English or French; Handling internal and external contacts; Supporting the three teams within the HR Unit (core recruitment, learning and development, and the GBI team responsible for inventorial assets) with related document and workflow processing and organisational projects; Preparing and processing documents, and managing correspondence and information; Providing administrative follow-up on staff-related matters, including absences, teleworking, overtime, training and onboarding; Organising and following up on in-person and online meetings; Preparing minutes and mission-related documents; Registering, filing and archiving documents using the European Parliament's systems. What we are looking for: Knowledge and

skills:
A thorough knowledge of MS Office and the various IT tools necessary for proper secretariat functioning, as well as a willingness to learn new tools Autonomy, organisation, planning, and writing skills as well as a very good team spirit A high sense of confidentiality, diplomacy and rigour will be essential in performing the daily tasks Experience in organising missions and events, would be an asset A very good command of English or French is necessary, and a good knowledge of the other language would be an asset Availability for occasional missions in Strasbourg and Brussels as per needs.

What we offer

We offer
a varied and rewarding role at the heart of DG ITEC’s HR activities, providing opportunities to work across different areas, take initiative, collaborate with a wide range of colleagues and stakeholders, and continuously develop your professional skills within a multicultural and dynamic working environment in Luxembourg. This is a Temporary Agent position in Function Group AST/SC, with a fixed-term contract under EU regulations.

We offer
an initial contract of two years. Salary and benefits are determined in accordance with the EU Temporary Agent salary scales (see here for details). How to express your interest? Register a spontaneous application on our job board Apply4EP. You can access it by clicking on the Apply button or by following this link. After submitting your expression of interest, please send a short e-mail to the relevant European Parliament service mailbox: DGITECHumanResources@europarl.europa.eu informing them of your Apply4EP expression of interest in the vacancy, by referring to “EXPRESSION OF INTEREST
- Ref. Secretary" in the subject line of your email, attaching your CV and motivation letter. Disclaimer: The services will contact you only if

your profile
corresponds to the requirements of the job. Submitting your expression of interest is not a guarantee that you will be invited for an interview on behalf of the European Parliament. Inclusion of your name in the database or passing an interview and/or a selection test is not a guarantee that you will be offered a contract. If a contract becomes available, the recruiting services will consult the database and issue invitations to those candidates whose profiles most closely match the requirements of the post in question. If it emerges that the information they have provided is incorrect, candidates will be excluded from the procedure and their names will be removed from the database. The European Parliament is an equal opportunities employer and welcomes expressions of interest without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.