Document Control Lead

We are looking for an experienced Document Control Lead to join a PMC mission on a major Data Center project located in Luxembourg. In this role, you will be responsible for establishing and maintaining a robust document management environment across all design, construction, and commissioning phases. Candidates with experience in data center or pharmaceutical construction projects are strongly preferred.

Key Responsibilities
Design Leadership Maintain complete records of all design submissions, revisions, and approvals across PUF, C&S, and MEP disciplines. Implement and enforce document approval workflows, fully integrated with BIM processes. Multidisciplinary Coordination Manage the flow of documentation among design, construction, QA/QC, commissioning, commercial, and operations teams. Ensure a single source of truth for all drawings, models, ITPs, test records, and technical documents. Construction Oversight & Field Execution Control and track transmittals for shop drawings, method statements, ITPs, and subcontractor deliverables. Ensure all required hold‑point documentation is approved before construction releases. Schedule & Delivery Management Monitor document-related milestones to support project planning and commissioning activities. Prepare look‑ahead reports to avoid delays caused by missing or late documentation. Client & Stakeholder Interface Provide access to client portals and support formal audits. Prepare handover packages including O&M documentation, warranties, certificates, test records, and BIM as‑built deliverables. Coordinate document submissions to local authorities for permitting and compliance. Quality, Risk & Safety Management Maintain audit trails, retention schedules, and secure document storage standards. Ensure documentation meets contractual and regulatory requirements. Define and implement naming conventions, metadata standards, and backup procedures to mitigate data‑related risks. Leadership & Team Oversight Lead and mentor document control staff. Provide training on EDMS platforms such as Aconex, ProjectWise, or SharePoint. Ensure alignment and integration between EDMS, BIM systems, and project controls. Profile Degree or diploma in Information Management, Engineering, Construction, or a related field. At least 8 years of document control experience on large construction or data center projects. Strong proficiency with EDMS platforms (Aconex, ProjectWise, SharePoint, or similar). Solid understanding of BIM deliverables and associated workflows. Full professional proficiency in English; French or German is an added advantage. What You Can Expect A key role within a high‑profile Data Center project. The opportunity to design and optimize document control processes across all project stages. Close collaboration with cross‑functional engineering, construction, commissioning, and client teams. Leadership responsibilities within a motivated and growing document control department. A dynamic, international environment with opportunities for professional growth.