Business Assistant

HACA Partners in brief Created in 2016 in Luxembourg, HACA Partners is an approved audit firm (cabinet de révision agréé
- supervised by the CSSF) focusing its energy and expertise to its core businesses: External Audit Internal Audit Regulatory & Compliance Risk Management Consulting services (Transactions Services, Valuation, Corporate Finance, IT Consulting, ESG, etc.) Humility, Availability, Competencies, and Accountability are the values that shape our DNA; our objective is to offer tailored services of professionals with a wide range of experience and expertise. Since its launching, the firm is in constant development with a team now composed of more than 130 professionals across its offices in Luxembourg, Dakar, Casablanca and Paris. In order to support the development of our office's activities HACA Partners Luxembourg, we are recruiting a Business Assistant. About your tasks Administrative Support Prepare, proofread, and format professional correspondence, reports and presentations Design and prepare compelling client proposals and pitch decks (PowerPoint), bringing creativity and a strong sense of layout
- proactively suggesting improvements to presentation formats and visual storytelling Maintain accurate and up-to-date filing systems (digital and physical), including client Interact with Event team for coordination and planification of client event Assist with the coordination of assignments, tracking deadlines and deliverables across multiple engagements. Maintain client databases and CRM systems with accurate contact and engagement information. Facilitate and animate Business Line management meetings, including preparing agendas, taking structured notes, and distributing concise meeting summaries and action points to stakeholders. Finance & Billing Support Assist with raising invoices, tracking payments, and following up on outstanding unpaid invoices in coordination with the finance team. Process expense claims and petty cash in accordance with firm policies. Support budget monitoring and prepare basic financial summaries as requested. About you Minimum 5 years of experience in a business assistant, or executive assistant role. Previous experience in a professional services environment (audit, accounting, legal, or consultancy) is strongly preferred. Proven ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent written and verbal communication skills in English (additional languages are a plus), French is considered as a strong asset. High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with document management systems and/or practice management software is advantageous. Relevant diploma or degree in Business Administration, Secretarial Studies, or a related field. About your competencies Exceptional organisational skills Strong attention to detail Discretion & confidentiality Time management & prioritisation Proactive & self-motivated Team player with a can-do attitude Calm under pressure Professional & client-focused

What we offer
If you are interested in this job offer, you are welcome to apply Young and dynamic company Diversified and interesting clients Learning curves with professional experience and trainings Warm environment Flexibility at work (home working) Salary Package in line with market + benefits