Distribution Operations Manager

Vacancy NameDistribution Operations Manager (Lux) Location(s)Luxembourg Employment TypePermanent DepartmentClient Operations Description Who are we looking for? The Distribution Operations Manager (Global Registration) is responsible for overseeing the registration, passporting, market access and ongoing maintenance of investment funds and share classes across global distribution jurisdictions. The role supports the expansion and maintenance of fund distribution networks by ensuring compliance with applicable regulatory requirements, coordinating cross-border registrations, managing relationships with regulators and service providers, and providing strategic guidance on market access opportunities for UCITS, AIFs and other investment structures. The Manager acts as a subject matter expert on international fund registration requirements and is responsible for ensuring that all filings, notifications, ongoing maintenance activities and regulatory obligations are completed accurately and within required deadlines. The role works closely with clients, relationship managers, legal advisers, regulators, facilities agents, listing sponsors and internal stakeholders across the business. What are the minimum requirements you need for the role?
• 5-7 years’ experience in fund registration, cross-border distribution or fund governance within the asset management industry.
• Strong understanding of UCITS, AIFMD, CBDF, NPPR regimes, UK OFR and international registration frameworks.
• Strong knowledge of international fund distribution structures and market access requirements.
• Experience managing registrations across multiple jurisdictions, including EU, UK and international markets.
• Familiarity with facilities agent, representative and listing arrangements.
• Experience managing or mentoring operational teams.
• Professional qualification in investment funds, compliance or regulation preferred.
• Experience working with Irish, Luxembourg and UK fund structures preferred.
• Experience interacting with regulators including the CBI, CSSF, FCA and other European competent authorities preferred.
• Experience working with stock exchange listings and facilities agent arrangements preferred.
• Knowledge of global distribution connectivity platforms and international distribution frameworks preferred. What is your role and your responsibilities? Global Fund Registration
• Manage the registration, passporting and ongoing maintenance of investment funds and share classes across EU, UK and international distribution jurisdictions.
• Coordinate initial market entry registrations, notifications and regulatory filings for UCITS, AIFs, ELTIFs and other investment structures.
• Maintain oversight of registration status, renewal requirements and ongoing regulatory obligations in all host jurisdictions.
• Provide strategic guidance on available registration routes, distribution structures and market access requirements. Regulatory Filings & Notifications
• Coordinate and submit regulatory notifications and registration applications under UCITS, AIFMD, CBDF, NPPR, OFR and other applicable regulatory frameworks.
• Manage pre-marketing notifications, material change filings and de-notification submissions where required.
• Liaise directly with regulators, legal advisers and local representatives regarding registration requirements and queries.
• Monitor regulatory developments and assess their impact on existing registrations and distribution activities. Ongoing Registration Maintenance
• Coordinate ongoing maintenance of fund registrations, including prospectus updates, financial statement filings, KIID/KID updates, share class additions and closures, material change notifications and regulatory reporting requirements.
• Ensure all jurisdictional filing deadlines are monitored and met.
• Maintain registration matrices and jurisdictional records to support audit readiness and regulatory oversight. Facilities Agent Services
• Coordinate the provision and maintenance of EU and UK Facilities Agent arrangements.
• Manage facilities agent agreements and associated contractual documentation.
• Liaise with facilities agents regarding operational requirements, regulatory obligations and fund changes.
• Maintain oversight of facilities agent appointments across all applicable jurisdictions. Listing Services
• Manage initial listing applications and ongoing maintenance of listed funds and share classes.
• Coordinate with stock exchanges, listing sponsors and legal advisers regarding listing requirements.
• Monitor ongoing compliance with listing obligations and reporting requirements.
• Support clients in evaluating listing options and associated operational considerations. Process Governance & Oversight
• Maintain and enhance Global Registration procedures, controls and operational frameworks.
• Identify operational, regulatory or service risks and escalate issues appropriately.
• Develop management information and reporting relating to service delivery, registration volumes, deadlines and risk indicators.
• Ensure maintenance of complete and auditable records supporting all registration activities. Team Leadership
• Manage, mentor and develop registration team members.
• Allocate work across the team to ensure service level expectations are met.
• Support recruitment, training and succession planning initiatives.
• Drive continuous improvement and automation opportunities across registration processes. What Competencies do you require? Effective Communication Communicates effectively, engaging with others in a warm and professional manner Client-centric focus Motivated by customer-facing environments, understanding their needs, and providing a good service. Planning and organising Organises and plans work effectively, ensuring delivery to quality and timescales in the short and longer term Analytical (Attention to detail) Analyses and understands relevant and complex information and data to draw appropriate insights. Adaptability Adapts approach and responds effectively to different situations, people and new opportunities Resilience Works well managing competing priorities, bounces back quickly from setbacks in a positive and constructive manner Drive and Motivation Highly motivated and driven, able to focus on what needs to be achieved and enthuses others to do this. Quality Motivated to produce accurate, quality, and timely work output. People leadership Leads, mentors, and develops a diverse team, fostering a culture of collaboration, accountability, and continuous improvement. Learning Mindset Curiosity to learn and understand key factors, new techniques or technologies affecting their work. Who is Carne Group? Carne Group has established itself in the funds industry with $2tn in AUM supported by 650+ staff and four regulated management companies. Together with a large team of industry specialists, Carne serves more than 650+ traditional and alternative asset management clients from key fund jurisdictions and financial hubs including Ireland, Luxembourg, Zurich, Lisbon, London, New York, Cayman and Channel Islands. Excellence and innovation are central to Carne’s work and we are committed to attracting and retaining the best talent to deliver an unrivalled service to our clients. Whilst working with Carne, you will be provided with opportunities to develop your skills and experience by working in a dynamic, innovative, and multicultural environment where exciting careers are built. We love hearing from anyone who is enthusiastic about changing the asset management industry. Not sure if you meet all the requirements? Let us decide Research shows that members of other under-represented groups tend not apply to jobs when they think they may not meet every qualification, when in fact, they do At Carne we are committed to creating a diverse and inclusive environment and strongly encourage you to apply.