Corporate Governance Officer
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- yet have been largely neglected both by traditional high street banks and modern providers.
Job Description
Purpose of the Role The Corporate Governance Officer would play a key role in supporting the board as well as senior management, in ensuring that the necessary filing administration is properly implemented. They would also assist the board in areas such as general office management, as well as providing legal administration assistance to the General Counsel. Primary Responsibilities
• Board & General Meetings Administration: organize and schedule board meetings and shareholders’ meetings; prepare agendas, draft notices, compile board packs, and record accurate minutes;
• Executive & Committees Administration: coordinate the end-to-end meeting lifecycle for boards, committees and executive management meetings, including drafting agendas, compiling and distributing digital board packs, tracking action logs, and taking minutes;
• Statutory Filings: manage filings with official registries (RCS, RBE,…);
• Statutory Records Maintenance: maintain statutory registers (shares register, UBO, options register,…) and minutes books;
• Stakeholder Communication: facilitate and manage communication between the board, shareholders, committees, etc;
• Legal Department Support: provide administrative cross-cover to the General Counsel, including organizing legal contracts, preparing preliminary drafts of legal and corporate policy documentation, etc.
• Branches Governance: oversee routine governance requirements for the international branches, ensuring consistent corporate practices group-wide.
• General office administration
• QualificationsExperience: 3 to 5 years of corporate administration, paralegal, or secretarial experience, ideally within a financial institution, professional services firm, or regulated environment.
• Key Competencies: exceptional written communication and minute-taking capability. Superior organizational skills to handle overlapping statutory deadlines alongside a high degree of discretion and integrity when interacting with confidential bank materials
• Location is Luxembourg (on site with some hybrid work possible)
• Fluency in English mandatory; French would constitute an advantage
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