Company Secretary Manager

Vacancy NameCompany Secretary Manager (Luxembourg) Location(s)Luxembourg Employment TypePermanent DepartmentClient Operations Description Who are we looking for? We have an exciting opportunity for an experienced Company Secretarial professional to join Carne as a Senior Manager within the Luxembourg Company Secretarial team. The successful candidate will combine strong Luxembourg funds and corporate governance expertise with proven people leadership, client relationship management and operational oversight. They will take ownership of a varied portfolio of regulated and unregulated Luxembourg entities, act as a trusted governance partner to boards and clients and help lead the continued development of the team and its service offering. What are the minimum requirements you need for the role?
• Bachelor's degree in law, business, corporate governance, accounting, finance, or a related discipline. A relevant professional qualification in company secretarial practice, governance or law would be advantageous.
• At least seven years’ relevant company secretarial or corporate governance experience within financial services, including substantial experience in the Luxembourg funds industry and several years in a management or senior leadership role
• Strong practical knowledge of the Luxembourg funds industry and the governance of Luxembourg investment fund and corporate structures, including regulated and unregulated vehicles.
• Sound knowledge of Luxembourg company law, applicable fund legislation, CSSF requirements, constitutional documents, statutory registers and RCS/RESA filing requirements.
• Proven experience managing a complex client portfolio, overseeing board and shareholder governance processes, and delivering consistently high-quality service within agreed deadlines.
• Demonstrable people-management experience, coaching, performance support, quality oversight and development of team members.
• Excellent written and spoken English. Knowledge of French, German or another European language would be an advantage. What is your role and your responsibilities?
• Lead and oversee a varied portfolio of Luxembourg-domiciled regulated and unregulated fund and corporate entities, ensuring that all company secretarial and governance deliverables are completed accurately, consistently and on time.
• Oversee the end-to-end preparation and delivery of board, committee and shareholder meetings, including annual meeting planning, agendas, board packs, minutes, action logs, written resolutions and post-meeting follow-up.
• Review and approve complex minutes, resolutions, notices, proxies, certificates, statutory records and other governance documentation, maintaining a high standard of legal accuracy, clarity and consistency.
• Ensure that entities comply with their constitutional documents, Luxembourg company and fund legislation, applicable CSSF requirements, governance arrangements, statutory filing obligations and internal control standards.
• Oversee statutory books and registers and the timely completion and quality control of filings and publications with the RCS, coordinating with notaries, legal advisers and other service providers where required.
• Act as a senior point of contact and trusted governance adviser for clients, boards, investment managers, legal counsel, administrators, depositaries, auditors and other key stakeholders.
• Support client onboarding, entity launches, restructurings, changes to boards or governing bodies, amendments to constitutional documents, liquidations and other corporate events from a company secretarial perspective.
• Lead, coach and develop managers, senior associates and associates within the Luxembourg Company Secretarial team, setting clear expectations and promoting accountability, collaboration, knowledge sharing and high performance.
• Plan and monitor workloads, capacity and meeting schedules across the team, ensuring appropriate allocation, effective cover, timely delivery and sustainable working practices during peak periods.
• Monitor relevant developments in Luxembourg company law, fund regulation, governance practice and market expectations, translating changes into practical guidance, training and process updates for colleagues and clients.
• Champion continuous improvement, digitalisation and responsible use of technology within the Company Secretarial function, helping to simplify workflows, strengthen controls and improve the quality and timeliness of delivery.
• Collaborate effectively with colleagues across Luxembourg and the wider Carne Group on governance, risk, compliance, client service and strategic initiatives.
• Deputies for the Luxembourg Company Secretarial leadership as required and represent the function in relevant internal and external forums. What competencies do you require? Effective Communication Communicates effectively, engaging with others in a warm and professional manner. Planning and organising Organises and plans work effectively, ensuring delivery to quality and timescales in the short and longer term. Structures tasks logically to support efficient execution and clarity of responsibilities. Attention to detail Processes detailed information methodically to ensure accuracy and informed decision-making, meeting timescales, processing tasks efficiently, and following established procedures. Adaptability Adapts, embraces and responds effectively to different situations, people and new opportunities. Resilience Works well managing competing priorities, bounces back quickly from setbacks in a positive and constructive manner Drive and Motivation Highly motivated and driven, pursues goals and can focus on what needs to be achieved while enthusing others to do so. Quality Motivated to produce accurate, quality, and timely work output. Delivering results Consistently achieves objectives by maintaining focus, overcoming obstacles, exploring possibilities and ensuring outcomes are delivered to a high standard Learning Mindset Curiosity to learn and understand key factors, new techniques or technologies affecting their work. Who is Carne Group? Carne Group has established itself in the funds industry with $2tn in AUM supported by 650+ staff and four regulated management companies. Together with a large team of industry specialists, Carne serves more than 650+ traditional and alternative asset management clients from key fund jurisdictions and financial hubs including Ireland, Luxembourg, Zurich, Lisbon, London, New York, Cayman and Channel Islands. Excellence and innovation are central to Carne’s work and we are committed to attracting and retaining the best talent to deliver an unrivalled service to our clients. Whilst working with Carne, you will be provided with opportunities to develop your skills and experience by working in a dynamic, innovative, and multicultural environment where exciting careers are built. We love hearing from anyone who is enthusiastic about changing the asset management industry. Not sure if you meet all the requirements? Let us decide Research shows that members of other under-represented groups tend not apply to jobs when they think they may not meet every qualification, when in fact, they do At Carne we are committed to creating a diverse and inclusive environment and strongly encourage you to apply.