(Senior) Transaction Operations Officer

The European Investment Fund (EIF) is seeking to recruit for its Finance & Strategy Office (FSO) / Finance Control Department (FC)
- Investor and Transaction Operations Division
- Transaction Operations (TO) Unit at its headquarters in Luxembourg, a (Senior) Transaction Operations Officer *. This is a full-time position at grade level 4/5 for which the EIF offers a permanent contract. *Internal benchmark: (Senior) Officer Panel interviews via videoconference are anticipated for November/December 2026 Purpose Part of the EIB Group, the mission of the European Investment Fund (EIF) is to improve access to finance for SMEs and small mid-caps in Europe. We do this by supporting emerging and established fund managers with equity investments and by designing debt financing instruments that share the risk taken by financial institutions when they lend to or invest in small businesses. We bring this support closer to entrepreneurs through our extensive network of partners and financial intermediaries in all EU Member States and associated countries. Within the Finance Operations (FO) Department, the Investor and Transaction Operations Division is responsible for the execution and oversight of a broad range of financial and operational activities supporting EIF’s investment and treasury operations. The Division contributes to EIF’s financial soundness and operational effectiveness by processing and settling cash inflows and outflows related to equity and debt products, managing contribution calls and fund distributions to mandators, and executing liquidity, treasury and transaction-related activities in accordance with applicable policies, procedures and guidelines. The successful candidate will contribute to the execution of these activities while supporting the continuous improvement of related processes, controls and systems. Additional responsibilities may evolve in line with the future development of the Division’s mandate, organisational structure and business needs. Operating network You will work autonomously under the supervision of a Head of Unit and interact with EIB Group services in relation to mandate, equity and debt cash flow operations, as well as with financial intermediaries, financial institutions and relevant external experts. Responsibilities In your role, you will:
• Support with innovation and continuous process improvement through the simplification, automation and digitalization of operational processes.
• Execute and oversee cash flow management activities for private equity, debt and guarantee products, including drawdowns, repayments, guarantee calls, disbursements, forecasting and reconciliations.
• Support external audit activities by providing clear explanations of relevant processes and controls.
• Contribute to financial risk management and a robust control environment through effective controls, compliance with procedures, and the application of best practices.
• Actively participate in wider Division initiatives, including EIB Group digital transformation projects and the implementation of data management capabilities supporting the transition towards a more data-driven organisation. Qualifications
• At least three (3) years of post-graduation (after having obtained your initial university diploma) relevant professional experience, preferably gained in finance, operations or investment administration;
• University degree, preferably at postgraduate level, in finance, economics, business administration or a similar field;
• Proven experience with financial products relevant for EIF such as capital calls, distributions, repayments, disbursements or reconciliations, combined with previous exposure and work with associated financial risks, with the ability to identify, assess and mitigate risks related to these products;
• Proven experience in contributing to digital initiatives and process transformation, with the ability to foster innovation and support the continuous enhancement of operational processes;
• Excellent spoken and written English; knowledge of other EU languages would be an advantage. Behavioural Skills Find out more about EIBG core behavioural skills here: Link Additional role specific behavioural

skills:
• Action: Oriented: Readily takes action on challenges, without unnecessary planning; Identifies and seizes new opportunities; Displays a can-do attitude in good and bad times; Steps up to handle tough issues.
• Communicates Effectively: Is effective in a variety of communication settings: one-on-one, small and large groups, or among diverse styles and position levels; Attentively listens to others; Adjusts to fit the audience and the message; Provides timely and helpful information to others across the organisation; Encourages the open expression of diverse ideas and opinions.
• Courage: Readily tackles tough assignments; Faces difficult issues and supports others who do the same; Provides direct and actionable feedback; Is willing to champion an idea or position despite dissent or political risk.
• Nimble learning: Learns quickly when facing new situations; Experiments to find new solutions; Takes on the challenge of unfamiliar tasks; Extracts lessons learned from failures and mistakes.
• Being Resilient: Is confident under pressure; Handles and manages crises effectively; Maintains a positive attitude despite adversity; Bounces back from setbacks; Grows from hardships and negative experiences.
• Optimizes Work processes: Identifies and creates the processes necessary to get work done; Separates and combines activities into efficient workflow; Designs processes and procedures that allow managing from a distance; Seeks ways to improve processes, from small tweaks to complete reengineering. Technical Skills
• Innovative problem-solving and Initiative: Ability to proactively identify organizational challenges and leverage creative thinking to develop effective, sustainable solutions. It involves a keen sense of initiative, where individuals take ownership of problems and seek innovative approaches to improve efficiency and drive organizational improvement.
• Resilience: Ability to apply techniques to mitigate effects of stress resulting from tight deadlines, conflicting priorities or setbacks and advance despite adversities.
• Relationship management: Ability to develop and maintain long-term and/or trusting relationships with customers, distributors, suppliers, or other parties in marketing, selling, servicing or other environments where a relationship is crucial to on-going success.
• Building and managing teams: Ability to assemble, organize, gain the involvement of, and influence a group of diverse individuals to work together effectively for the good of a deliverable.
• Cashflow management knowledge: Demonstrate ability to manage the end-to-end process of cash ins and cash outs, including the preparation and timely submission of payment instructions for the EIBG products such as private equity, guarantees, and micro-finance. It includes verifying the accuracy and completeness of payment documentation, ensuring compliance with internal procedures, coordinating with relevant departments, and facilitating prompt transmission to banking partners.
• Financial Systems: Strong understanding of financial systems, business intelligence (BI) platforms, and document management solutions such as eFront, BO, and M-Files for seamless data integration and reporting.
• Procedures: Ability to write and maintain operational procedures.
• Process analysis and optimisation: Ability to capture organisational issues and propose improvements to own and related processes and procedures.
• Knowledge management and transfer: Knowledge of methodologies and systems for gathering, organisation, analysis and sharing of organisation's knowledge in terms of resources, documents, and skills. Ability to facilitate the transfer of knowledge between different parts of the organisation.
• Project Management: Ability to manage projects, according to the agreed project plan, ensuring timely and high
- quality delivery of the projects. Ensure agreed project deliverables and outcomes are met. Deadline for applications: 5 November 2026 We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity. Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIF Recruitment team (Recruitment@eif.org) who will ensure that your request is handled. By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position, you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group reputation. Candidates are informed that pre-employment integrity screening is an integral part of the EIF recruitment process.
* Due to high volume of applications, only candidates selected for interviews will be contacted.