Financial Assistant

Rockids, a network of childcare and non-formal education facilities within the La Maison Bleue Group, supports children and their families every day through a caring, innovative educational approach focused on each child’s development and well-being. As a recognised player in the early childhood education sector, Rockids operates 24 welcoming, community-oriented facilities across Luxembourg, where quality care, educational excellence and staff well-being are at the heart of every project.

Joining Rockids offers the opportunity to become part of a leading international group in the early childhood education sector, while working within a close-knit, locally rooted organisation.

Rockids is looking to recruit a Financial Assistant.

Reporting directly to the Chief Financial Officer (CFO), you will be responsible for the Group’s accounts receivable, billing and accounts payable cycle, while contributing to a key project: migrating direct debit arrangements to Kyriba.

Your responsibilities

Accounts Receivable & Debt Collection

• Regularly review bank accounts and allocate customer payments to the corresponding invoices.

• Monitor overdue payments and follow up with customers by phone, email and registered letter, in accordance with internal procedures; monitor cases referred to the bailiff.

• Manage SEPA direct debit mandates in Navision, including mandate administration, entry of monthly invoices, and generation and import of direct debit files.

Customer Billing – Chèque Service Accueil (CSA)

• During the monthly revenue closing process, review the CSA declarations submitted by centre managers, checking hours, meals, enrolments and cancellations against the previous month (M-1); make corrections and provide back-up support where necessary.

• Handle ad hoc re-invoicing at month-end.

Accounts Payable

• Process supplier invoices in Yooz, checking invoice details, analytical account allocation and completion of mandatory fields.

• Monitor supplier balances, identify duplicate payments and debit balances, and liaise with suppliers to resolve discrepancies.

• Enter payment transactions when required.

General Administration

• Handle incoming calls and respond to customer emails.

• Manage liquidation files submitted to the relevant Ministry and provide administrative support to centre managers and business unit management teams.

• Provide occasional support to auditors, accounting firms and banks, including preparing data extracts and supporting documentation.

Project: Migration of Direct Debit Arrangements from Navision to Kyriba

• Review, transfer and validate SEPA direct debit mandates to ensure data accuracy and reliability.

• Participate in testing and the migration to Kyriba.

• Monitor project progress and coordinate with the external service provider.

• 
  

Your profile

Essential skills and qualifications

• A degree or diploma in accounting, finance or a related field (minimum two years of higher education, equivalent to Bac+2).

• Initial experience in accounts receivable, accounts payable or debt collection would be an advantage.

• Proficiency in Microsoft Office, with advanced Excel skills (PivotTables, XLOOKUP, filters and reconciliations).

• Fluency in both French and English is required.

• Strong organisational skills and a methodical approach.

• Accuracy, reliability and excellent attention to numerical detail.

• Ability to work effectively as part of a team and communicate clearly.

• Persistence and tact when following up on overdue payments.

• An interest in administrative tasks.

• Ability to work independently, maintain confidentiality and contribute positively to a team.

• 
  

Desirable skills and qualifications

• Familiarity with Navision, Yooz, Kyriba or Multiline.

• Ability to become fully operational quickly and work autonomously.

• Knowledge of German and/or Luxembourgish, as well as any additional languages.

• Knowledge of the early childhood education and childcare sector.

  
  

If this sounds like you, we would love to hear from you. Submit your application today

Know someone who would be a great fit for this role? Feel free to share this opportunity with them.

Your Rockids journey starts now...