Junior Operations

🌍 About Us

As an independent financial service partner, Moventum S.C.A. has been providing a home for financial service providers such as advisors and asset managers as well as institutional clients from all over the world for more than 20 years. The digital “MoventumOffice” platform offers access to more than 10,000 funds, ETFs and other securities. In addition, it allows financial advisors to open securities accounts for their clients, to place trading orders and to use analysis, reporting and support tools. Institutional clients can outsource their entire fund trading with complementary services to Moventum as part of collective or individual custody account management. Moventum also offers transfer agent services and AML & KYC solutions.

🎯 The Right Fit

We are looking for a Junior Operations & Oversight Officer to support our operational migration and commission processing activities. This is a hands-on, entry-level role offering strong exposure to operational controls, outsourcing oversight, and financial services processes in a regulated environment.

You will work closely with internal teams, our Polish branch, and external stakeholders, gradually building expertise in oversight, reporting, and commission processing.

📌 Your Responsibilities:

Oversight & Control

• Support Ongoing monitoring and oversight of migrated operational activities in line with regulatory and internal control requirements.
• Track and analyse key performance indicators (KPIs) to identify trends or issues.
• Prepare management reports on processing quality and timeliness.
• Coordinate with internal stakeholders to ensure local monitoring is performed in line with company policies.
• Support the delivery of training for colleagues and new joiners.
• Assist in investigating compliance issues and escalate findings to senior management.
• Support internal and external audits by preparing documentation and responding to requests.

Processing - Commissions 

• Collect and track quarterly trailer fees in accordance with distribution agreements with Investment Funds.
• Support the pay-out of trailer fees to IFAs and their pools.
• Perform monthly cash reconciliations of trailer fee receivables and payments
• Track daily front-load retrocessions to IFAs.
• Maintain and monitor overrides, special conditions, and pool arrangements.
• Assist with quarterly retrocession of management fees (including special conditions and VAT aspects).
• Support the retrocession of cash processing fees.
• Help maintain accurate and up-to-date client data, ensuring high service quality and process compliance.
• Investigate and resolve client and internal inquiries.
• Prepare ad-hoc and recurring internal and external reports, including monthly commission reports.

📝 Your Profile:

• First professional experience (around 1–3 years) in banking, investment operations, payments, or financial services.
• Basic to solid understanding of operational processes and regulated environments.
• Strong numerical aptitude with high accuracy and attention to detail.
• Eager to learn, self-motivated, and willing to take ownership of tasks with appropriate guidance.
• Client- and service-oriented mindset with a proactive and hands-on attitude.
• Team player who can also work independently on clearly defined tasks.
• Comfortable working in a dynamic and evolving environment.
• Good working knowledge of Microsoft Office (especially Excel); experience with Olympic is a plus but not required.
• Very good communication skills in English and German are mandatory.

🎉 What We Offer:

• Flat and collaborative culture → your ideas are heard and make a difference.
• Opportunity for real impact → help shape how we work and grow as a company.
• Supportive, cross-functional team → colleagues who are approachable, committed, and work closely together.
• Ownership and visibility → take responsibility, contribute directly, and develop your career.
• Inclusive and entrepreneurial environment → work with passionate people who value initiative.
• Flexibility and stability → flexible hours, remote work options, 30 vacation days, and a permanent contract.
• Attractive extras → birthday allowance, lunch vouchers, and additional perks.

📩 How to Apply:

We believe diverse teams drive innovation and success. That is why we are proud to be an equal opportunity employer – welcoming applicants of all backgrounds, regardless of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

If you are ready to make an impact and grow with a supportive, forward-thinking team, we would love to hear from you. Apply now and bring your ideas to life with us