Finance & Operations Manager

**At Herbert Smith Freehills Kramer, our ambition is to help you achieve your goals.**

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why many are incredibly longstanding. And we enjoy breaking new ground, as we have for over 100 years.

We are where you need us to be. We are in the world's largest markets, key financial centres and major growth hubs. Our international footprint is extensive and committed.

We are at our best tackling complexity and navigating change. We work alongside you on demanding contentious matters, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, ESG, infrastructure and resources. And we're focused on areas of growth that affect every business across the world, including technology and digitalisation.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours.

Your goals. Our ambition.

**The Opportunity**

**Key responsibilities**:
Finance
- Oversee day-to-day financial operations, including matter management, billing, expenses, accounts payable and receivable, VAT, payroll, budgeting, and financial reporting.
- Will be supported by specialist teams from London and Paris, using established policies, procedures and shared systems.
- Ensure compliance with all taxation, financial and legal requirements, including regulatory reporting, VAT and tax returns.
- Coordinate and manage external advisors that assist with ensuring all taxation, financial and legal compliance obligations are met in a timely manner.
- Support the financial reporting needs of the partners and lawyers utilising support from London and Paris.
- Manage cash flow and banking requirements, including compliance with client monies and SRA rules.
- Manage payment of partners remuneration, including managing associated tax and social security contributions.
- Coordinate with external auditors, local tax authorities and regulatory authorities as needed.
- Work with central Tax & Partner finance colleagues.
- Work with central and regional Business Finance teams as necessary.

Operations
- Manage office administrative functions, including serviced offices facility management, procurement, and key vendor relationships.
- Manage administrative support teams to meet the requirements of the office.
- Develop and implement operational policies and procedures to enhance efficiency and productivity, including business continuity and physical security.
- Oversee the systems including IT infrastructure and hardware needs working with London and Paris IT.
- Support with HR matters where required, in conjunction with Paris and London HR.
- Coordinate with London and Paris on all office issues and support requirements as necessary.
- Ensure compliance with all firm policies and procedures.
- Coordinate with London and Paris for risk management, business insurance and health and safety requirements of the office.
- Manage and report on the office's environmental performance including energy management and recycling
- Ownership and responsibility for the successful running and coordination of office and client meetings and events

**Qualifications, skills and experience**
- A minimum of four years of high level experience as a Secretary or Office Manager working in a professional services environment or experience in a finance role.
- Intermediate to Advanced skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel and Word).
- Strong capability to adapt to a new and challenging environment.
- Excellent attention to detail.
- Excellent client and business focus.
- Strong judgement and problem-solving ability.
- Fluent in English and French mandatory.

**Competencies**

**Personal Leadership**
- Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally
- Demonstrates sound knowledge in their field
- Anticipates potential problems and identifies a range of possible solutions
- Adapts their interpersonal style to suit different audiences in a genuine way

**Builds Authentic Relationships**
- Takes time to get to know people beyond their role
- Treats people with respect and in a fair and consistent way
- Recognises when colleagues are under pressure and volunteers to assist them where possible

**Collaborates with others**
- Works within teams and across boundaries to share knowledge and achieve results
- Identifies and builds relationships required to achieve the best outcomes for the firm
- Engages people with the right skills, knowledge and expertise to provide advice and assist with tasks
- Connects other people in the firm who have mutual interests or work objectives
- Generously shares their time, knowledge, expe