Administrative Assistant

**JOB TITLE: Administrative Assistant**

**DEPARTMENT: Facilities and Administration**

**Employing Company: Gen II Luxembourg Services SARL**

**THE GROUP**

Gen II Fund Services is one of the largest global independent private equity fund administrators, with over $900 billion of private capital under administration. Gen II services 6,500+ fund entities with a 99% client retention rate. The group has over 1000 employees, with several offices across the United States (New York, Stanford, Boston, San Francisco, Dallas and Denver) and in Luxembourg.

The Gen II team is the most experienced and longest tenured team in the private equity fund administration industry, with broad expertise across buyout, funds of funds, real estate, energy, infrastructure, credit, co-investment, hybrid funds, feeder funds, venture capital, retail and managed accounts.

**THE LUXEMBOURG BUSINESS**

Gen II Luxembourg Services offers Private Equity and Real Estate administration services, providing Gen II US clients, and new US and European sponsors with the capability to have a Luxembourg base of operations and trusted partner in Europe.

The business offers a fully customizable service plan for sponsors seeking to establish a Luxembourg-based structure.
- Fund launch consultation and guidance
- Domiciliation, governance, and secretarial support
- Complete fund accounting and administration
- Registrar and transfer agency
- Comprehensive financial, regulatory and investor reporting
- Regulatory/compliance support: AML/KYC, CRS, FATCA and AIFMD reporting
- Depositary services
- Directorship services
- Data analytics and integration
- Coordination with other service providers

**THE ROLE**

This is an exciting opportunity to become a key member of our team supporting the leadership team in developing the business. The role reports directly to the Facilities and Administration Manager.

**SPECIFIC RESPONSIBILITIES**
- Support the Executive Assistant in the organization of meetings for the Executive Committee to ensure optimization of time allocation: coordinate arrangements for meetings and appointments.
- Provide support to employees for travel arrangements (searching and booking flights and hotel, trip schedule)
- Preparation of expense reports for the Executive Committee as per request.
- Support the Executive Assistant for the calendar management of the Executive Committee’s members.
- Administrative preparation and follow-up as well as preparation of required documentation and background information
- Draft/edit/finalize correspondence and communication on various topics on behalf of the Executive team
- Provide support in the drafting and production of presentations
- Help with the accurate preparation, finalization and distribution of letters, notes, reports, graphs and presentations
- Reception coverage:

- during lunch hour and for an hour at either the start or the end of the day
- during receptionist annual leave
- Build and maintain effective relationships internally and externally to ensure a good reputation of the Executive team at all times

**JOB REQUIREMENTS AND EDUCATION**
- University degree/diploma
- Proficient in Microsoft Excel, Word and PowerPoint

**SKILLS AND COMPETENCIES**
- Fluent in English, French or any other European language is considered as an asset
- Excellent written communication skills in English
- Strong sense of confidentiality & attention to details
- Excellent interpersonal skills to have every stakeholder onboard
- Problem solving, judgment and decision-making skills
- Ability to think independently, prioritize, multi-task and meet deadlines
- Ability to work in team and autonomously
- Management and organisational skills