International Relations Officer

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Under the Vice-rector for Partnerships and International Relations, the International Relations Office is responsible for developing and coordinating the international relations and activities of the University of Luxembourg. This involves providing support and feedback to the University management on international issues and concluding international agreements. Key tasks of the Office include, but are not limited to, preparing and assessing agreements with international partner universities, administering and promoting Erasmus+ mobility projects, leading digitalization projects relative to Erasmus+ mobility, administering and promoting staff mobility, coordinating international visits to and from the University, promoting international opportunities for students and staff members, coordinating the EURAXESS Luxembourg network and hosting the initiatives of the University of the Greater Region.

**Your role**:
**Project Administration**
- Act as the main liaison between UNILU, the international relations counterparts at partner universities, national authorities as well as UniGR partner universities / central office
- Ensure effective project implementation by drafting, negotiating and harmonizing tailored agreements between UNILU and partner institutions to ensure consistency with established objectives and timelines
- Maintain regular communication with internal stakeholders to gather relevant data, coordinate project administration activities and ensure timely updates and shared documentation
- Organize meetings, such as steering committee and project meetings, by managing calendars, booking venues, preparing agendas and sending reminders
- Track and report on project performance
- Prepare regular reports to inform decision-making and external stakeholders, highlight trends, suggest improvements and identify opportunities for strengthening or expanding collaborations

**Student Administration & Scholarship/Grant Holders Administration**
- Administer scholarship and grant agreements, including drafting contracts, processing payments or reimbursements, and ensuring timely follow-up on financial matters
- Ensure all procedures comply with institutional and funding body regulations and monitor the academic performance of scholarship holders
- Manage administrative documentation through platforms such as the student management system and MoveOn, including the preparation and signing of arrival/departure certificates and other required forms

**Promotion and outreach**
- Organize and set up events related to UniGR in close collaboration with IRO staff members
- Promote and facilitate cooperation projects and cross-border cooperation in education and research, and facilitate networking activities
- Promote cooperation projects as well as networking and mobility opportunities for students and staff through events, presentations and campaigns (internal and external communication)

**Your profile**:

- Master’s degree in a field relevant to the position
- Several years of professional experience in international collaboration
- Knowledge of the Luxembourg higher education and research sector is considered an asset
- Experience in internationalization of Higher Education frameworks such as student mobility, student exchanges, and joint academic initiatives is considered an asset
- Fluency in English and French (written and spoken) is required. A minimum understanding of German would be an asset
- Build strong relationships and navigate effectively with diverse stakeholder groups
- Takes initiative in problem-solving discussions, offering constructive ideas and working effectively within a team to achieve common goals
- Articulate and Influential: Convey your skill in expressing ideas persuasively and making a positive impact
- The position may include travels abroad

**We offer**:

- Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
- A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
- A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs

**How to apply**:

- Applications should include:_
- Curriculum Vitae
- Cover letter
- General information:_
- Contract Type: Fixed Term Contract 24 Month
- Work Hours: Full Time 40.0 Hours per Week
- Location: Campus Belval
- Internal Title: International relations officer
- Job Reference: UOL07634

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