C-2413 Administrative Assistant

Description
**Permanent contract | Belval/Hautcharage**:
***:
**Are you passionate about research? So are we Come and join us**:
The Luxembourg Institute of Science and Technology (LIST) is a Research and Technology Organization (RTO) active in the fields of materials, environment and IT. By transforming scientific knowledge into technologies, smart data and tools, LIST empowers citizens in their choices, public authorities in their decisions and businesses in their strategies.

**How will you contribute?**:
Your role is to provide administrative support to the RDI teams.

The main tasks are:
**Day-to-day management, telephone reception**
- Receive, filter and forward telephone messages.
- Processing incoming mail.
- Managing mailboxes and shared calendars.

**Organising meetings**
- Helping to organise meetings, seminars, workshops, etc.
- Preparing and ensuring the administrative follow-up of catering requests.
- Preparing the agenda for project submission meetings.

**Administrative management**
- Administrative support for purchasing, order encoding (SAP).
- Managing stocks of office supplies for the Department.
- Managing time-sheet signatures.
- Organising the dispatch of parcels, samples, etc.
- Organising travel for certain visitors.

**Writing and formatting documents**
- Producing, proofreading and formatting documents in accordance with LIST standards.

**Education**
- Bac+2

**Experience and skills**
- 3 years' professional experience in the field.
- Detail-oriented, methodical
- Persevering
- Sense of service
- Emotional control
- Autonomous, responsive and flexible
- Task prioritisation
- Ability to communicate effectively
- Discretion and respect for confidentiality
- Versatility, ability to manage several tasks in parallel and to work with frequent interruptions
- Computer skills:

- Knowledge of professional messaging systems
- Good knowledge of Microsoft Office suite and Adobe Acrobat

**Language skills**
- Fluency in written and spoken French and English.
- German/Luxembourgish is an asset.

**Your LIST benefits**:

- An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects
- Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society
- Innovative infrastructures and exceptional labs occupying more than 5,000 square metres, including innovations in all that we do
- An environment encouraging curiosity, innovation and entrepreneurship in all areas
- Personalized learning programme to foster our staff’s soft and technical skills
- Multicultural and international work environment with more than 50 nationalities represented in our workforce
- Diverse and inclusive work environment empowering our people to fulfill their personal and professional ambitions
- Gender-friendly environment with multiple actions to attract, develop and retain women in science
- 32 days’ paid annual leave, 11 public holidays, 13-month salary, statutory health insurance
- Flexible working hours, home working policy and access to lunch vouchers
- A motivation letter oriented towards the position and detailing your experience;
- A detailed CV

**Application procedure and conditions**
- We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.
- LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, colour, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

Languages French English Education Technical Experience 3+ years